Admin Assistant - Enrolments And School Local Payroll

School Profile

Homestead Senior Secondary College opened in 2020 and is located in a developing area of Point Cook, approximately 28 kilometres from Melbourne CBD. Our feeder schools are the local P-9 colleges ¿ Alamanda, Carranballac, Pt Cook and Saltwater P-9 Colleges. A significant percentage of our enrolments will also be new arrivals to the greater Point Cook community. Rapid growth is predicted for both the suburb and School over the next 5 to 10 years. It is projected that the college¿s peak enrolment will be in excess of 1800 students. Our community is a multi-cultural one. 

The foundation years of the college will focus upon building social capital, creating structures and practices, purchasing resources and establishing staff professional learning teams. This will be an amazing career opportunity for educationalists as they will be part of a staff cohort playing an integral role in the development of the college¿s culture, teaching & learning style and place in the community.

HSSC is a state of the art 21st Century learning environment for young adults. With a build cost of $53 million, facilities are second to none. Students learn in a three-storey main building, a standalone Performing Arts/Physical Education building, multi-purpose courts and a playing field. Our landscaped grounds feature amazing spaces for our students and staff.

The college curriculum focuses on providing the right pathway for all students to achieve their academic goals. The college will offer a broad range of studies at Year 10, VCE, VCAL, VET & other programs.

HSSC is defined by:

·    A well balanced curriculum program that utilises purposeful and explicit teaching aimed at empowering students to be active learners, striving for personal excellence and ongoing growth and development

·    Challenging, innovative and creative approaches in learning and teaching practices that embrace a full range of post compulsory pathways for Years 10 to 12 students

·    Highly skilled, versatile, dedicated and caring staff committed to life-long learning and developing each student through the implementation of personalised learning programs

·    The active participation of staff in professional learning communities

·    Shared educational responsibility between parents, staff and students

·    Powerful student agency & voice in their learning

·    Effective & open channels of communication that promote trust, positive interactions and strong links with the wider community.

SC1  Demonstrated capacity to work and collaborate with others in a team environment.

SC2  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC3  Demonstrated high level of administrative experience in Department of Education and other systems including CASES21, EduPay, Compass and Student Administration.

SC4 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions, especially in the field of student Enrolments and maintaining student data.

SC5 Demonstrated high levels of professional integrity, sensitivity and an ability to engage with our diverse school community (students and families), staff and external schools.

Attendance is required for the week before school starts in January.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and School policy.  Deviation from standard procedures and School policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and School policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Administration and Enrolments

• Effective and positive communication with students, parents, staff and visitors.
• Reception duties, greeting and directing visitors, answering calls and queries from parents and members of the community (including triaging queries to the appropriate contact).
• Liaise and provide information/support to community, students and staff, including college wide communications and School website.
• Processing enrolments (including Year 9 - 10 transition ¿ liaising with P-9 feeder schools and other local senior secondary schools). Including collation of documents and checking eligibility for attending HSSC, including using the Find My School and Immi websites.
• Support the organisation and administration of camps, excursions, incursions, and School events (including our annual Valedictory dinner, school photos and immunisations).
• Process State Schools Relief applications.
• Receipting of parent payments.
• Data extraction and printing of standard reports from CASES21, Compass and other software packages as required.
• Support with attendance monitoring and phone calls home. Support leadership team with region referral for ¿5 day absences¿ and ¿where abouts unknown¿.
• Support the first aid facilities and assist in delivering first aid to students (first aid certificate required).
• Maintain medical action plans including Anaphylaxis and Asthma plans, and staff training.
• Process students exits and support Pathways team with administration duties, such as exemption requests to region.
• Census, NCCD, end of year admin rollover.
• Maintain a high level of confidentiality at all times.
• Provide ad-hoc support to other ES staff within the school.
• Other administration duties as required by Principal and Business Manager.

School Local Payroll 

• Manage CRT pre-employment checks.
• Establish individual CRT Files and Local Payroll preparation in line with HR Checklist.
• Verify CRT & Locally paid staff timesheets on SLP in line with Daily Org records.
• Prepare and enter Locally paid staff timesheets on Edupay.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Enquiries regarding the position can be directed to the Principal Danijel Banovic 0436 922 *** - we encourage you to contact the Principal with regard to this role. Start and finish time is negotiable.

Applications must include:

- A specific response to all the key selection criteria

- A CV including the names of three referees and contact numbers should be included in the application

- Applications should be submitted via Recruitment Online https://schooljobs.education.vic.gov.au/psp/ROLPPRD1_EA/APPLICANT/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.