AddressA&J Air is a privately owned, commercial HVAC, refrigeration and beer system company based in Redhead. With continuing company growth, we require an experienced Administration Officer to be based in our Redhead office to support the team.
Our administration superstar will become the workplace “champion” using our newly adopted workflow management system and be responsible for utilising this system to implement and streamline business processes.
The successful candidate will also play a huge part in an ‘administrative overhaul’, assisting to create and implement new procedures, tidying up digital record keeping system, improving systems already in place.
Other responsibilities include:
- Answering busy office phone
- Logging jobs into workflow management system
- Utilising workflow management system to implement business processes
- Assist estimators to prepare quotes and tenders - sourcing prices, data entry, formatting, other tasks as required
- Ordering parts
- Lodging warranty claims
- Invoicing and following up accounts receivable
- Update and maintain customer details
- Light office cleaning duties
- Other tasks as required
Essential Skills:
- Proven experience as an Administration Officer, or relevant role
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Strong communication skills, both written and verbal.
- Attention to detail and problem-solving skills.
- Experience using workflow management system (Aroflow or similar)
- Experience using accounting software (xero or similar)
Desired Skills:
- Experience in creating new office policies and procedures to improve business processes
- Experience working in the trades industry
- Ability to work autonomously as there will be periods in the office alone
What we offer:
- Competitive hourly rate, dependent on experience
- Permanent part-time hours with 4 day working week available
- Supportive team and learning environment
- Team building and social days
To apply, please provide a resume and cover letter. To ensure your attention to detail is impeccable, please address your cover letter “To the A&J Air Team” and tell us why you want to become our next administration superstar.
