Address
Form of work
SalaryEnthusiastic and passionate person required for early intervention clinic. Applicant must be willing to work collaboratively with a dynamic team of highly educated and experienced professionals. Previous experience in allied health or medical preferred.
Office Administrator responsibilities include:
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Keep stock of office supplies and place orders when necessary
• Support the induction of new employees as they come on board
• Follow all admin systems
Responsibilities
• Greet visitors and direct them to the appropriate room
• Conduct clerical duties and correspondence, including filing, answering phone calls, responding to emails, messages via sms through software system and preparing documents
• Check all relevant documentation is completed before initial consult
• Manage schedules and bookings for clients
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Track stocks of office supplies and place orders when necessary
• Transcribe case notes in software system for each therapy session
• Import and update data into Excel spreadsheet for each client from each therapy session
• Manage client payments for therapy sessions
• Assist colleagues whenever necessary
• Making resources for therapy sessions as needed
• Taking minutes at meetings
Requirements and skills
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organisational skills
• Familiarity with office management procedures and basic accounting principles
• Knowledge of NDIS
• Customer service oriented
• Able to complete complex administrative tasks with minimal supervision
• Be thorough and pay attention to detail
• Able to work well with others
• Able to work on your own
• Sensitivity and understanding
• Flexible and open to change
• Excellent verbal communication skills
• Able to use a computer and the main software packages competently (Word, Excel, Powerpoint)
• Thorough knowledge and understanding of Microsoft Teams
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon
- Tuesday: Morning, Afternoon
- Wednesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- Friday: Morning, Afternoon
- More than 4 years of relevant work experience required for this role
- Working rights required for this role
- Expected start date for role: 29 April 2024
- Expected salary: $80,000 - $85,000 per year
