AddressAre you looking for an Administration Role within Executive Services and the chance to be part of an innovative and collaborative Local Council?
An esteemed role has become available for an experienced Administration Officer, based at Hurstville to join our Executive Services team within the office of the General Manager. The successful candidate will provide administrative and project support to the Manager, Office of the General Manager and across the Executive Services team.
What We Offer
- One (1) Permanent, Part time - 42 hours per fortnight (3 days per week)
- Salary from $65,832.05 - $76,271.87 (pro rata) per annum plus 11% superannuation dependent on the skills, qualifications and relevant experience of the suitable candidate
- We promote work-life balance and offer flexible working arrangements
- Health and Wellbeing paid leave
- Long Service Leave after five years
- Fitness Passport Program offering discounted membership for you and your family to selected facilities
- Employee Assistance Program
- Sponsored Study Program
- Parental Leave and Support
- Employee Rewards Program
- Ongoing Education and Resources
About The Role
This is an opportunity for someone who enjoys researching, developing and implementing work systems, procedures and processes. The Administration Assistant is required to be highly organised and have the ability to build strong working relationships through effective communication and discretion in handling confidential information. This role requires someone who has a passion for attention to detail, is reliable and has proficient problem-solving skills.
The Administration Assistant will also be accountable for:
- Providing administration support to the Manager, Office of the General Manager including diary, email and work flow management, and organising appointments and public relations
- Prepare correspondence and presentations for the Manager, Office of the General Manager
- Co-ordinate, prioritise and monitor correspondence for the Manager, Office of the General Manager and direct reports and identify matters which require immediate attention
- Prepare meeting minutes, help coordinate team activities functions and team meetings
- Assist with administrative tasks associated with projects, and maintenance of project documentation as required
- Assist the Manager, Office of the General Manager with regular financial performance reporting for the Office of the General Manager
- Support the Executive Services Officers, Executive Assistant to the Mayor, and Executive Assistant to the General Manager, with the management of the Councillor HelpDesk (incoming enquiries from Councillors)
- Process invoices via Tech 1 across the Office of the General Manager Directorate
The successful candidate will have
- Tertiary qualifications in Business Administration or other relevant field
- Previous experience in an administration or customer service role
- Excellent verbal and written communications skills with the ability to effectively communicate with people at all levels
- Excellent time management and organisational skills
- Commitment to customer service and continuous improvement
- Good interpersonal skills with the ability to work effectively with internal and external stakeholders
- Accuracy, and attention to detail focus
Desirable
- Project management tertiary qualifications, or previous project management experience
- Experience in, or awareness of administration within a local government setting
- Knowledge of Electronic Document Management Systems
If you have made a positive commitment to further your career and you possess the attributes located in the complete Position Description essential criteria, then please submit your application today. Applicants are asked to ensure that they provide responses to the targeted questions, failure to do so may result in your application not being considered.
If you would like further information on this role, please contact Vicki McKinley, Manager, Office of the General Manager on 02 9330 6***.
Applications must be completed and submitted via our website. Closing Date: Tuesday, 9 July 2024 at 11.59 PM AEST
Offers of employment at Georges River Council are contingent upon satisfactory results of a thorough background check.
Georges River Council aims to be a leading, people-focused organisation delivering outstanding results for our community and city. We foster our values of Accountability, Professionalism, Unity and Honesty and take pride in promoting the image of Council in the community.
We are committed to building a workplace culture that values diversity and inclusion, and welcome applications from Aboriginal and Torres Strait Islander people, workers of all ages, people with disabilities, people who identify as LGBTIQIA+ and those from culturally and linguistically diverse backgrounds.
At Georges River Council we are committed to putting children first and championing child safety within our community. We actively advocate for the rights of children and young people and will uphold our commitment as a child safe organisation.
Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights (with no Visa restrictions) in Australia to apply for this position.
