Administration Support Officer

About Us 

At Catholic Schools Broken Bay, our Vision is to provide ‘Authentic, professional Catholic education, delivered with care and compassion’. The Vision underpins our exciting and robust Towards 2025 Strategy which places students at the centre of everything we do, and which brings schools and parishes together to work as one. The Towards 2025 Strategy commits our system of schools to being at least as good as the very best, to maximise the learning growth of every student, and to inspire hearts and minds to know Christ and love learning.  

Covering an expansive geographical area which includes the Central Coast, Sydney’s Northern Beaches and North Shore, Catholic Schools Broken Bay is a system serving 45 Catholic Schools with around 17,000 students from Kindergarten to Year 12.  

About the Role  

Reporting to the Senior Executive: Eileen O’Connor Catholic School, the Administration Support Officer will provide strong administrative support and focus on the school services for the Eileen O’Connor Catholic School. 

This is a permanent full-time position. It will be initially based at Pennant Hills and the role will move to the physical School upon its completion. 

Key Responsibilities:  

• Providing executive support to the EOCS leadership team 
• Maintaining a high level of professionalism and care when handling confidential or sensitive matters 
• Ensuring a high level of accuracy and maintenance of administrative records that meet statutory requirements 
• Coordinating administrative tasks required to support the School 
• Being the first level of contact to triage issues and concerns; liaise with new families and or job applicants; respond and/or escalate to the Principal (or delegate) any communication with CSBB staff; and handle incoming enquiries from members of the Parish and wider community 
• Collaborating with the Parent Engagement Coordinator and School Marketing Officer to provide effective service to enhance engagement, family support and school community experience 
• Supporting the Principal in fulfilling responsibilities for staff recruitment, onboarding and offboarding, and changes to existing employment arrangements 
• Attending to other administrative tasks that may be required  

About You  

• Supportive of, or can demonstrate an understanding and commitment to, the ethos of the Catholic faith in an educational context  
• Displays a friendly and professional manner with various stakeholders 
• Holds strong administrative experience working within a fast-paced or School environment 
• Can work independently and also within a team environment 
• Maintains a strong attention to detail and consistently delivers with accuracy and care 
• Has a solutions-focused mindset  
• Is highly adaptable and can re-prioritise tasks when required  
• Demonstrates highly organisational and multi-tasking skills 
• Has advanced skills and knowledge in using the Microsoft suite of products 
• Consistently maintains a high level of professionalism when handling confidential and/or sensitive information 

Qualifications  

• Tertiary certification/qualification in administration or customer service and/or an equivalent level of knowledge gained through any combination of education, training and/or experience 
• Valid Working with Children Check   
• Current NSW Driver’s Licence (and own car required)  

Benefits of Working with Us  

• Competitive salary on offer  
• 25% School Fee Discount for eligible employees  
• Annual leave loading and ex-gratia leave at Christmas time  
• Salary Packaging for eligible employees  

Application Process  

Applications should include:  

• A cover letter of no more than two pages addressing why you are interested in the role and addressing the criteria listed above
• A current resume

Applications will close on Friday 12 April 2024 by 5pm

Enquiries  

If you have any enquiries about this role, please email malik.ali@dbb.catholic.edu.au  

Agencies, please note that unsolicited resumes for this position will not be considered.  

Catholic Schools Broken Bay promotes a culture of safety and care for children and young people. The Diocesan Office for Safeguarding Charter provides overarching principles that ensure children and young people are at the centre of the work we do and that every child and young person is encouraged to have a voice and participate in their community to their fullest potential. All employees must be aware of the Diocesan Office for Safeguarding Charter and be committed to organisational child safe standards and practice. Successful applicants for child-related roles must meet the requirements of the Working with Children Check.