AddressAbout the role:
Aquip Supplies is currently seeking a full-time Administrative Assistant for our Sydney office, based in Wetherill Park. Aquip has delivered rainwater tanks & pumps across Australia since 2008. We have a strong team mindset, being 100% family owned, and we want someone who will confidently fill this role and contribute to a positive workplace.
At Aquip Supplies, you will be a part of a supportive environment, which we want this role to support and uphold. The ideal candidate would be someone dynamic, efficient, and a proactive learner. We value effective communication and being able to adapt to any task, needing someone with a good drive and work ethic.
This role will be responsible for:
· Providing general administration support to the service team
· Raising inbound quotes, invoices, and purchase orders; costing invoices, and sending customer statements
· Data entry of information in relevant databases, including suppliers' invoices and statements
· Pro-active communication with clients
· Monitoring inboxes and actioning any jobs requiring further work
· Recording of NCRs and other internal process as required by the team
· Checking and entering customer remittances and payments
· Coordinating office activities and operations, securing efficiency and compliance to company policies
· Managing phone calls and correspondence
· Supporting finance, marketing, and HR procedures as required, and administrative support to management
· General office management such as ordering tracking stocks of office supplies and placing orders when necessary
· Submitting timely reports and prepare presentations/proposals as assigned
As a successful candidate, you will ideally have:
· A Certificate or Diploma in Business Administration
· Experience working with Odoo preferred
· A minimum of 1-2 years’ previous experience in an administration role
· Office experience in trades and services preferred
· Must have experience communicating with different stakeholders
· Experience working with internal customers
Your skills include:
· Proficiency in using standard office software programs such as Microsoft Office tools (e.g., Word, Excel, Outlook, PowerPoint), Adobe Acrobat, Smartsheet’s, and others
· Familiar with using MYOB AccountRight
· Time and task management
· Working in a team and dealing with priorities
· Required to exhibit a high level of proficiency in handling and addressing queries
