Administrative Assistant

Gallup

Gallup delivers analytics and advice to help leaders and organizations solve their most pressing problems.

Gallup delivers analytics and advice to help leaders and organizations solve their most pressing problems. Combining more than 85 years of experience with its global reach, Gallup knows more about the attitudes and behaviors of employees, customers, students and citizens than any other organization in the world.

In this role:

• We will count on your warm reception at the front desk, on the phone, and at Gallup courses and events to leave a lasting positive impression on everyone you encounter.
• You will help organize in-person courses and events in the office. You will coordinate materials, host clients, organize catering logistics and technology needs, keep the kitchen and rooms stocked and tidy, be responsible for room design setup and tear down, and more.
• You will orchestrate and execute project tasks for internal partners, update presentations and documents, and handle other administrative requests as needed.
• You will schedule calls with Gallup course participants and Gallup coaches via email and phone. Strong communication skills, detail orientation, and the ability to be self-directed and proactive will be essential to your success in this multifaceted opportunity. If you’re ready to be part of the team and help us fulfil our mission of changing the world, join us, and put your greatest strengths to work.

• 🖥 Office and Team Coordination
  

  Coordinate the smooth and effective day-to-day administrative operations of an office or team

• 🗓 Organisation and Administration
  

  Manage the smooth operation of projects and cases including filing documents, scheduling appointments, and organizing files and documents

• ✅ Prioritization
  

  Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions

• 🔍 Attention to detail
  

  Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables