Administrative Officer

Role type: Part-time (0.2 FTE) Ideally Tuesday; Fixed-term until 31 December 2025
Faculty: Medicine, Dentistry and Health Sciences
Department/School: Department of Obstetrics, Gynaecology and Newborn Health, Melbourne Medical School
Salary: UOM 5 - $79,961 - $ 91,844 p.a. (pro-rata for part-time) plus 17% super

• Join a warm and collaborative team dedicated to improving women's health experiences.
• Contribute to shaping the future of healthcare by training the next generation of students.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
This role presents an exciting opportunity for a skilled Administrative Officer to join Associate Professor Michelle Peate's team at the Royal Women's Hospital. As a pivotal member, you will provide crucial administrative support to multifaceted roles, from research team leadership to engagement in various professional duties. Working in a dynamic environment, you'll manage diverse tasks, interact with internal and external stakeholders, and contribute to the development of innovative research initiatives.
Your responsibilities will include:

• Supporting A/Prof Peate's academic and research goals by liaising with university, hospital, and funding bodies.
• Providing comprehensive administrative support, including diary management, travel arrangements, and grant applications.
• Assisting in developing an online research skills training program for clinical/medical research.
• Ensuring and maintaining efficient record management systems for correspondence and documentation.
• Handling secretarial duties for committees, including scheduling, minute-taking, and organising meeting materials.

Who We Are Looking For
You excel in interpersonal interactions, fostering positive and discreet relationships across diverse professional levels and backgrounds. Your outstanding customer service and communication abilities enhance collaboration and cohesion within cross-campus departments.
You will also have:

• Excellent administration skills, including writing, IT competency, and attention to detail.
• Undergraduate qualifications in a relevant discipline and/or equivalent mix of education and relevant experience.
• Previous experience working in a large complex and dynamic service-orientated research intensive or clinical environment.
• Ability to work independently as well as collaboratively and flexibly within a team to achieve results.

For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team - Department of Obstetrics, Gynaecology, and Newborn Health
The Department of Obstetrics, Gynaecology, and Newborn Health at the University of Melbourne is a globally recognized center of excellence in academic healthcare, providing high-quality services across clinical, educational, and research domains within prestigious teaching hospitals. Committed to a culture of respect, accountability, compassion, collaboration, and integrity, we value each member's contribution to our collective success. With a rich history of research excellence and significant grant funding in critical areas, we offer an environment for you to excel and make a meaningful impact.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out page!
About the University of Melbourne
We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via and stay connected with our stories and people on .
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -
Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to
If you have any questions regarding the recruitment process, please feel free to contact Tara via email at , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description. #LI-DNI
Advertised: 01 Mar 2024 12:05 AM AUS Eastern Daylight Time
Applications close: 17 Mar 2024 11:55 PM AUS Eastern Daylight Time