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SalaryWe are seeking a motivated Administrative Officer (AAEP) with high level interpersonal skills to join our team. This role is offered on a temporary part-time basis working 0.80 FTE and 58 hours per fortnight, until 08 December 2024, unless otherwise determined.
You will be required to provide support to ensure deadlines are met and to be successful in this role you will need to have strong communication skills, be a team player, be solutions driven and a self-starter.
Applicants who have the necessary skills are encouraged to apply.
About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role
As the Administrative Officer (AAEP) you will have responsibility for the following:
- Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
- Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering.
- Student Management - Updating Student enrolments, Data entry in One School regarding contacts with parents. Student late and leave passes.
- Prepare minutes of meetings, policy documents, reports, forms, prospectuses, memorandums, examination papers, and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
About You
Highly desirable skills and experience:
- The ability to problem-solve using established procedures.
- Written and numeric skills, admin skills, written and verbal communication, equipment skills and other work skills appropriate to the discipline. These skills should be readily transferable between organisations.
- Experience with One School and Finance knowledge.
- Ability to multitask and willing to take on new tasks.
Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 2-pg response to the How you will be Assessed section of the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )
