Administrative Officer Level 4 - Psychological Medicine

Employment Type: Temporary Part Time until 31 August 2024
Position Classification: Admin Off Lvl 4
Remuneration: 69840.79 - 71439.54 full time equivalent base salary range (excludes super, leave loading and salary packaging)
Hours Per Week: 22
Requisition ID: REQ482430Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives.Additional Information:

• An eligibility list may be created for future temporary part time vacancies.

Expressions of Interest are sought to for a reduced hours Administrative Officer, Level 4, Psychological Medicine until 31.8.24.The position is required to support health roster, recruitment process, conferences, iExpenses, minute taking and other administrative duties. See detailed position description for further information about this position.What you'll be doingThis primary purpose of this role sits within the Department of Psychological Medicine. Under the leadership of the Administration Manager, the Administrative Officer will be required to provide administrative support for Health Roster, recruitment processes and other high level administrative duties.The position requires high-level problem-solving skills, excellent interpersonal skills and organisational skills, good common sense and the ability to exercise sound judgement and logic, to use effective open communication and provide excellence in service delivery, whilst maintaining confidentiality at all times.The position requires a good working knowledge of payroll functions and recruitment processes and is responsible for entering rosters on time, updating rosters, running reports as required, collating all supporting documentation and collaborating and communicating effectively with Managers and staff in the department with regards to pay enquiries. The position will also be required to assist with a range of other administrative duties within the department as required.

• Demonstrated working experience in Payroll and Recruitment processes with knowledge of ROB or a similar recruitment system and Health Roster or another similar Payroll system.
• Demonstrated organisational skills and the ability to provide comprehensive administrative support including administrative functions and minute taking with excellent attention to detail and accuracy in record keeping.
• Demonstrated efficient and effective collaboration skills combined with strong written and verbal communication skills.
• Demonstrated experience maintaining and updating staff rosters in Health Roster or a similar rostering system within prescribed deadlines. Ability to ensure all leave entered is supported by approved documentation and ensure all roster information is communicated in the shared mailbox.
• Ability to provide regular Health Roster reports to managers, and ad-hoc reports when requested whilst maintaining high levels of confidentiality at all times.
• Ability to maintaining open lines of communication with direct line managers to avoid potential conflicts in relation to Health Roster timelines and deadlines and recruitment processes.
• Capacity to function effectively and flexibly as part of a team as well as the ability to work proactively on allocated tasks with minimal supervision, within tight deadlines whilst exercising appropriate judgement in dealing with confidential and sensitive information.

SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers. We encourage all suitably qualified applicants to apply. If you identify as an Indigenous Australian or as a person with a disability, please contact us if you would like some more information about our recruitment process.Aboriginal and Torres Strait Islander people are encouraged to apply. We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children’s Hospitals Network. Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, to assist in preparing your application.Please refer to the Application Guide and for vaccination requirements.All NSW Health workers are required to have completed a primary course (2 doses) of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA).Acceptable proof of vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement or AIR COVID-19 Digital Certificate. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.This position requires a Working with Children Check (WWCC) issued by the Office of the Children’s Guardian. For more information on how to apply for the clearance, please visit the Office of the Children’s Guardian WebsiteNSWHealth is committed to child safety in line with theApplicants holding visas with working rights may be considered for temporary appointment (up to the expiry date of their visa) where no suitable local applicant is identified.Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.Need more information?
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For role related queries or questions contact Anne Duffy on anne.duffy@health.nsw.gov.auIf you are Aboriginal or Torres Strait islander wishing to apply for this role and want to speak with an Aboriginal person/representative from the Sydney Children’s Hospital Network please contact Wayne Dargan onFor technical support please contact the customer services team on 1300 679 367 and select option 3.Applications Close: 22/04/2024