Administrative Support Officer (357900) - Office Of The Independent Regulator

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Fixed Term - 24 Months

73.50 hours per fortnight - flexible options available. 

Undertake the provision of office support services to the Office of the Independent Regulator, including:

• being the first point of contact for visitors,
• managing mail distribution,
• ordering office supplies and maintaining office supply stock
• receipting deliveries
• scheduling meetings/workshops
• taking, preparing, and distributing meeting minutes
• raising IT requests through the internal portal
• providing Administrative Support for contracts and assisting with coordinating contractors
• maintaining efficient and detailed record keeping, including securing sensitive documents with password protection and/or restricting access
• Coordinate conference and travel arrangements for staff, including organising itineraries, accommodation, and conference registrations.
• Maintain efficient and detailed record keeping, including maintaining information systems.
• Preparation of papers, minute taking, action item reporting and follow up and undertaking administrative and logistical work in support of projects.
• Organising Coordinate and plan the maintenance of the vehicle fleet.
• Undertake research to make recommendations for operational improvements to improve office efficiency, including technological improvements.

• Pre-employment Check
• A Current Tasmanian Registration to Work with Vulnerable People.

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

• Current drivers’ licence.

 Statement of Duties (357900) Administrative Support Officer March 2024.docx

 Statement of Duties (357900) Administrative Support Officer March 2024.pdf

 About the Office of the Independent Regulator (Department of Justice).docx

 About the Office of the Independent Regulator (Department of Justice).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 616 6 1***.

Dan Rakhani
Business Services Manager
***********@oir.tas.gov.au 
Phone: 0461 406 ***

Organisational Development and Design Team
(03) 6165 7***