Administrative Team Co-ordinator

Administrative Team Co-Ordinator

• Permanent part-time (28 hours per week)
• Based at Maroondah Hospital, with requirement to work across Eastern Health sites
• Opportunity for an experienced administration assistant to provide leadership to a friendly, dynamic and supportive administration team with the Allied Health Department 

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.

About the role

The Administration Team Co-ordinator is a professional worker with advanced level administrative skills who provides administration services and co-ordination within the Allied Health Hub. These services include reception and administration support to clients and clinical staff, and will include working across sites depending on service demands. The administration team co-ordinator has a key role in ensuring that clients receive a professional, friendly, efficient and courteous service when contacting or attending services connected to the Allied Health Hub, as well as supporting a small but dynamic team as of administration officers.

About you 

To be successful in this role you will possess:

• Demonstrated experience in supervising staff  
• Demonstrated experience in staff rostering and leave co-ordination  
• Commitment to continuous service improvement  
• Excellent verbal communication skills ensuring clients and staff are treated in a friendly and helpful manner  
• Experience utilising patient management software and being able to efficiently run reports on program activity  
• Medical terminology knowledge  
• Health care service experience  
• Demonstrated experience in office administration and record keeping  
• High level of organisational abilities to ensure the successful and timely delivery of reception and telephonic services  
• Excellent IT skills including word processing, Outlook and Excel  
• Ability to coordinate scheduling of client appointments  
• Excellent written skills  
• Commitment to adhering to Eastern Health values and strategic directions including being patient centred, collaborative, and upholding confidentiality and privacy of client information  
• Ability to develop administrative policies, processes and systems and adhere to documented administrative procedures.  
• Ability to undertake positive conflict management strategies  
• Ability to run, analyse and interpret data reports  
• Excellent Interpersonal skills 

Please refer to the attached position description for further details of the role.

Vaccination against infectious disease is a mandatory requirement of this role.  An offer of employment is conditional on you providing evidence that you are currently vaccinated against COVID-19 with booster & Influenza, prior to commencing employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Diverse and engaging career opportunities
• Friendly & supportive team
• Flexible working hours
• Salary packaging options
• Career progression in our teaching hospitals

Next Steps

If you believe you have the ability to make a difference in this rewarding industry, apply today!

Please note: 

• All applications must be submitted online via E-Mercury
• All appointments are made subject to a satisfactory Fit2Work Check, where preferred candidates will be required to complete a Criminal History Check at the expense of Eastern Health.
• You must have Australian work rights to apply for this position.
• Recruitment agency applications will not be accepted.

Eastern Health is a child safe organisation, committed to promoting the wellbeing and cultural safety of Aboriginal children, children with disabilities and all children in their diversity.

Eastern Health is committed to creating a diverse and inclusive environment that welcomes and values all people. We recognise that diversity is essential in ensuring Eastern Health provides the best service to its consumers.

Aboriginal and Torres Strait Islander peoples, women, those from the LGBTIQ+ community, people living with disability and those from a culturally and linguistically diverse background, are strongly encouraged to apply. Those seeking support in submitting an application are welcome to contact the hiring manager listed or feel free to contact the Talent Acquisition team.

Values in Action: Respect for all | Safe always | Partnering in care | Learning and improving every day

**Please note applications will be screened upon receipt and advertising may close prior to the closing date.**