Administrator/Document Controller

Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.

We are seeking an Administrator/ Document Controller to join our project Delivery team. You will be responsible for liaising with our project team, clients and suppliers to ensure the best project support possible. In this position, you will report to the Senior Document Controller. This position has become available due to a retirement in our team and is located at our West Perth office.

Team you belong to

You will join a team who are passionate about what they do. We continuously support a large range of projects, across a range of products - delivering to a range of customers including RTIO and BHP.
We work closely with both internal and external stakeholders. Our team culture is professional, dynamic and supportive, with our team members located around Australia. We enjoy flexibility with our working hours and location. 

What you’ll do

• Receive, record, and distribute all incoming and outgoing documents in accordance with established procedures.
• Issue transmittals and provide progress reporting concerning the documents in circulation.
• Expedite the review and approval of documentation. 
• Collaborate with various departments and suppliers to collect, review, and update project-related documents.
• Monitor document changes and revisions, maintaining version control and traceability.
• Participate in the planning of projects as required.
• Assist wider team members with system issues, document formation and other process requirements.
• Implement and enforce document management standards and best practices.
• Engagement with vendors, fabricators, and contractors with regards to document control interface.

Who you are

• 3+ years Document Control or Administration experience.
• Intermediate and above Microsoft Office 365 skills (Word, Excel).
• Professional and calm in communication style, maturity to deal with senior stakeholders.
• Ability to work as part of team and independently.
• High level of attention to detail.
• Positive attitude and work ethic.
• You enjoy a varied workload, have strong time management skills and enjoy liaising with a wide variety of people.

Desirable

• Experience with Document Control in an Engineering / Mining environment.
• Aconex and Team Binder knowledge an advantage, though not a requirement. 
• Experience with Document Management Systems.
• Experience with document transmittals.

We are looking for someone to join our team long term, so training and development will be provided for the right person.

What's in it for you

• A work environment where safety is always the number one priority – both your physical and mental health is our priority.
• A competitive base salary reflective of your skills and experience with annual incentive program.
• Additional Annual Leave benefit for all permanent and maximum term employees.
• Flexibility in your working lifestyle – our team manages their own balance of working from home and in our office environment.
• Gender Neutral Paid Parental Leave of 18 weeks at full pay.
• Paid Volunteer Leave so you can give back to the local community or an organisation of your choice.
• Active Social Club and companywide social events as your social wellness is important to us.
• Family focused events as your family forms part of our close-knit community.
• Comprehensive medical benefits including discounted private health insurance for employees and immediate family.
• Company provided Salary Continuance insurance cover.
• Career development & education assistance to further your technical and leadership ambitions.

Get in touch

Want to rise above the possible with us? Click ‘Apply now’ to leave your application.

Did not meet all the requirements? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. If you're excited about this role, we encourage you to apply even if you don't meet all the requirements. You may be the right candidate for the role.

Headquartered in Helsinki, Finland, Metso employs over 16,000 people in close to 50 countries and sales for 2022 were about EUR 5.3 billion. The company is listed on the Nasdaq Helsinki. metso.com.