Adminstration Assistant

GreenTec Consulting  is an innovative Engineering consultancy working in the Civil and Environmental sectors with projects Australia wide. We are a family owned and operated company with a team of 10 employees.  Due to growth within our team, we are now looking for an Administration Assistant to support our Office Manager and Engineering team on a Part Time basis (3 days per week)

• Part time opportunity to fit with school hours
• On site parking is available – office based in Metroplex Complex at Murarrie
• Enjoy flexibility, engaging work, career development and a culture that embraces respect and support 

The role:
Working closely to support the Office Manager your role will consist of, but not be limited to the below tasks - 

• Basic office administration duties including cleaning, ordering stationary supplies, ordering milk and fruit, cleaning coffee machine. 
• Arranging for couriers to pickup lab tests from office or site as required
• Mail distribution and postage as required
• Filing and scanning of project documents as required
• Booking travel (flights, car hire and accommodation) for Engineers as required
• Adding invoices payable into Xero accounting software in a timely manner for payment
• Booking equipment for projects as directed by Engineers
• Utilising Harvest to add job expenses to our projects in harvest
• Organising office catering for meetings and training as required
• Assisting Engineers to format reports as needed using Word
• Support to MD and Technical Director in the absence of the Office Manager.
• Adding PO’s for jobs to their relevant job folders as they are sent through
• Organising Ute hire through our Fleet Supplier as needed based on project requirements – this could include picking up and dropping off utes from the Eagle Farm depot
• Fixing any issues with the Printer/Scanner or arranging for service technicians to come out
• Liaising with the Property Manager regarding any building issues that may arise
• Assist with keeping the company intranet up to date

The Successful candidate:  

• A minimum 2+ years’ experience in a similar administration role
• You must be a team player who is highly organised
• Skilled in all MS Office applications including MS Word, Outlook and Excel. 
• Experience using Sharepoint would be advantageous.
• Experience using Xero or inputting invoices into a similar software program is desirable.
• A friendly and professional mannerism with a can do attitude and willingness to learn.  
• High personal and professional work standards with time management and organisational skills 
• Hold a current Open Australian Drivers Licence and be able to drive a manual car. 

What we offer

• An opportunity to work with a team who work on diverse, unique and complex projects, that make a positive impact on communities.
• Opportunities for professional growth and development.
• Flexible working environment 
• A collaborative and supportive work environment.
• Our people are our focus and we provide an environment where passionate and dedicated professionals can excel supported by feedback and development opportunities.
• We value team culture and regularly arrange team get-togethers to help build the culture in the office
• Our offices are conveniently located just off the gateway motorway at Murarrie with parking. 

How to Apply:
The applicants need to be a self-starter and also be able to work in a team environment. This is a part time position and excellent remuneration.
If you are a results-driven and experienced Administration professional with a passion for supporting a team and have a can do attitude we’d love to hear form you. 
Greentec is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees, we encourage individuals of all backgrounds, including women and Indigenous Australians, to apply.