Aps Level 5 - Ict Procurement And Contract Management Officer

Job Reference Number 23-ITDIV-16762

Classification APS Level 5

Job Title ICT Procurement and Contract Management Officer

Division Information Technology Division

Branch Portfolio Management, Architecture and Commercial Services
Branch

Section Sourcing Strategy and Procurement Section
Workforce and Resource Management Section
Finance and Contract Management Section

Applications open date 23 March 2023

Applications close date 09 April 2023

Location ACT, NSW, VIC, QLD

Status Ongoing

Employment type Full-time

Salary Range $79,002 - $85,437

Security Clearance Baseline (Protected, Highly Protected, Restricted, Confidential)

Contact Officer Name: Ian Kirk
Phone: 0478 300 875
Email: Ian.Kirk@health.gov.au

Eligibility

• To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made

• An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:
o Satisfactory completion of an Australian Federal Police criminal history check,
and where relevant a Working with Children and Vulnerable People Check.

o Completion of a medical declaration and pre-employment medical (where
required).

o Providing evidence of qualifications.
o Obtaining and maintaining a security clearance at the required level.

Division Responsibilities

The Information Technology Division (ITD) supports a wide range of business functions,

applications, systems, and data infrastructure. We manage a number of publics facing digital

systems and lead a significant data capability that supports our compliance and regulation

functions, policy development and program delivery. We are also responsible for delivery of

desktop services to over 6,000 staff and oversee the department’s protective and cyber

security services. ITD is growing to support a significant reform program focused on

modernising and transforming Health and Aged Care services. We are looking for passionate

people that are keen to join a diverse and motivated team to deliver best in class IT services

and make a difference for the Australian community.

Branch Responsibilities

The Portfolio Management, Architecture & Commercial Services Branch provides strategic

coordination of Health Digital and ICT programs and projects to support the Department's

policy and reform agendas. This includes monitoring benefits realisation and managing an

assurance framework that drives quality, consistency, and value for money customer

focused outcomes. The Branch drives IT financial sustainability practices, workforce

planning, enterprise architecture capability and leads, the strategic sourcing program, ICT

procurement and managing corporate financing and commercials.

Section Responsibilities

The ICT Procurement and Contract Management roles will work across several Sections to

support the delivery of Sourcing Strategy and Procurement, Contract Management,

Managed Services and Labour Hire. The key ICT Procurement and Contract Management

responsibilities include:

• ICT Procurement and advisory services
• Software sourcing and procurement and advisory services
• Software licencing, advisory and audit
• Contract management of telecommunication and ICT contracts
• Vendor Management
• Labour Hire services including invoice and purchase order management
• Managed services contract management
• Cloud services procurement and contract management

Key Responsibilities

The key responsibilities of the APS 5 ICT Procurement and Contract Management Officer

are:

• Deliver concurrent procurement and/or contract and vendor management activities

for ICT related professional services, labour hire, hardware, software, and sourcing

activities in accordance with the Commonwealth Procurement Rules (CPRs),

• Provide accurate and timely advice on ICT related procurement and/or contract

matters, in accordance with the relevant legislation and the CPRs,

• Prepare a range of correspondence, including corporate documentation, department

briefs, contracts and variations to contracts, and other procurement related

documentation,

• Review and/or draft a broad range of procurement and contract documentation,
• Develop reference materials including templates, intranet pages, and guidelines,
• Assist with the reporting obligations including Senate Order, Annual Report,

Indigenous Procurement Policy, Annual Procurement Plan, Senate Estimates

reporting, Compliance reporting and AusTender reporting,

• Assist in monitoring the management of contract and/or procurement activities, as

well as the maintenance of records in the SAP Finance system and Electronic

Document Management System (TRIM),

• Contribute to external and internal change management processes with respect to

service improvement,

• Work in a dynamic environment to meet deadlines, improve processes and achieve

business area goals.

Key Capabilities

The APS 5 role will suit candidates who can embrace new opportunities, show initiative and

enthusiasm toward their work, be a team player and possess excellent attention to detail.

Key capabilities include:

• Ability to work under limited direction and undertake a range of procedural,

administrative and procurement/contract management activities and produce

quality financial deliverables,

• Well-developed interpersonal and verbal communication skills, including the ability

to establish and maintain professional relationships with a wide range of

stakeholders,

• Organisational and time management skills, including the ability to prioritise tasks to

meet required timelines,

• The capability to quickly develop an understanding of relevant legislation and policy

and apply to procurement and contract management activities,

• Ability to engage in knowledge transfer, coach less experience members of the team

and review the quality of work undertaken by others within the team,

• Well-developed written communication skills, including sound attention to detail,
• A high level of self-motivation and initiative to contribute to the work of a small

team.

Minimum Requirements

RecruitAbility is a scheme which aims to attract and develop applicants with disability and

also facilitate cultural changes in selection panels and agency recruitment. All vacancies for

the Department of Health and Aged Care are advertised under the RecruitAbility Scheme.

Job applicants with disability who:

• opt into the scheme
• declare they have disability, and
• meet the minimum requirements of a vacancy advertised under the scheme

are advanced to a further stage in the selection process.

More information on RecruitAbility can be found here: RecruitAbility scheme: A guide for

applicants

Minimum requirements for this role include:

• Knowledge or experience in Procurement and Contract Management
• Excellent attention to detail
• Ability to work in a team
• Excellent communication and written skills

Desirable Experience

Knowledge or experience in Procurement and Contract Management

Additional Information
Employees perform their duties at the departmental office in the location specified in this

advertisement. If an employee would like to work remotely, the department generally offers

hybrid working arrangements which requires attendance in the office for a minimum of 1

day per week, noting that business requirements may require attendance in the office for

more than 1 day.

Application Response

Your application will be assessed on your ability to demonstrate that you possess, or have

the real potential to develop, the required skills, knowledge, experience, and qualifications

to perform the role. These requirements are based on the information provided to you as

part of the job advertisement, in line with the APS Work Level Standards.

Applicants are required to provide a statement of claims framed around the key duties and

key capabilities. Your statement of claims should be no more than one page in total with a

font no smaller than size 10. Applications that do not meet these requirements may not

be considered.

Anticipated timeline

Anticipated timeline for Recruitment

Milestone Date(s)

Applications open 23 March 2023

Applications close 09 April 2023

Application shortlisting 14 April 2023

Work sample assessment N/A

Panel assessment of work sample N/A

Interviews 16 May 2023

Reference checks 19 May 2023

Selection report finalisation 24 May 2023

Offers and announcements 31 May 2023

Work Environment Description

Responsibilities – As detailed in Section 28 of the Work Health and Safety Act 2011 while at

work, a worker must:

• Take reasonable care for his or her own health and safety
• Take reasonable care that his or her acts or omissions do not adversely affect the

health and safety of other persons

• Comply, so far as the worker is reasonably able, with any reasonable instruction that

is given by the person conducting the business or undertaking to allow the person to
comply with this Act

• Cooperate with any reasonable policy or procedure of the person conducting the

business or undertaking relating to health or safety at the workplace that has been
notified to workers

• Complete all WHS related induction and training
• Report all work related incidents and/or illnesses to the WHS Section

Description Requirement Additional Information

Administrative

1. Computer Use Yes

2. Generic screen based Yes

3. Sitting at desk Yes

4. Standing for long periods No

Manual Handling

5. Lifting 0-15kg No

6. Lifting 15 kg + No

7. Climbing No

8. Bending No

9. Squatting No

10. Reaching No

11. Push/pull No

12. Sequential Repetitive No

Movements in short period of time

13. Manual dexterity/manipulation No

Work Environment

14. Work with others towards Yes

shared goals in a team environment

15. Works in isolation from other Yes Occasionally - Staff may

staff (remote supervision) work in different locations

to their manager on some

days to facilitate

flexible/work from home

arrangements for both staff

and managers

Description Requirement Additional Information

16. Distance walking (ie: Large No

building or inter-building transit)

17. Works outdoors No

18.Works in a call centre No

environment

19. Works in a customer service No

environment

Tasks Involving

20. Exposure to chemicals No

21. Exposure to biological hazards No

22. Working at heights No

23. Requirement to wear personal No

protective equipment (PPE)

24. Requirement for full Colour No

vision

25. Work with energetics and No

explosives

26. Exposure to Petrol, Oil, Lubricant No

Products that may cause

dermatological conditions

27. Exposure to extreme No

temperatures

28. Confined spaces No

29. Exposure to Non-ionising No

radiation

30. Excessive Noise No

31. Low Lighting No

32. Dangerous Goods/ Equipment No

33. Exposure to airborne odours No

Travel

34. Frequent travel - Vehicle No

Description Requirement Additional Information

35. Frequent travel - Aeroplane No

36. Frequent travel - Seaborne No

Cyclic Workload

37. Peaks & Troughs No

38. Frequent Overtime No

39. Rostered Shift Work No

Work from home