AddressPosition Duties
- Managing the administrative processes related to the recruitment and onboarding of staff for RSP in accordance with Commission policies and procedures.
- Managing the administration of staff movement within RSP, including capturing this within our databases and staff reporting tools.
- Undertaking procurement activities required by RSP, with the support of the Executive Officer.
- Providing streamlined administrative support to enhance the flow of work within the team and within RSP, including responses to various stakeholders.
- Reviewing existing workflow processes, identifying and creating tools to streamline and bring about efficiencies to the support function of the team.
- Actively participate in project work and operational initiatives to support achievement of Commission priorities. This includes monitoring timelines, tracking process, and following up with stakeholders as required.
- Assisting the Executive Officer in other support functions such as capturing information and data and reporting on this to inform the activities of the team and RSP.
- Coordinating and dispersing information across RSP as required.
- Work constructively with key internal and external stakeholders to achieve outcomes for RSP and the Commission.
- Providing back-up and rotational support as ESO/EA. Act as a key backup for the Executive Assistant (EA), ensuring seamless continuity of Executive Support services with the capacity to rotate into the EA position as required. Responsibilities may include managing the Executive Director’s calendar and scheduling meetings, email monitoring and correspondence management, secretariat support and meeting preparation.
- Representing the Executive Unit and RSP Group in a professional, respectful and courteous manner, developing and enhancing relationships with key internal and external stakeholders.
Position Eligibility Requirements
- Demonstrated experience in executive and administration support roles.
- Excellent attention to detail with strong written and verbal communication skills.
- Strong organisational and time management skills, with the ability to manage competing priorities and a diverse workload.
- Highly motivated, positive, engaged, flexible and resilient approach.
- Ability to build rapport and maintain internal and external stakeholder relationships with a strong customer service focus.
- Proactively anticipate needs and priorities and reliably respond to urgent requests.
- Intermediate to advanced skills in MS Office Word, Excel, Outlook, SharePoint and other MS applications.
- Ability to work both independently and productively as part of a small geographically dispersed team.
- Be an effective representative of the organisation, acting professionally including adhering to APS Values and Code of Conduct.
