Assistant Account & Administrative

The Opportunity

At Mincka Engineering, we’re experts in Digital Engineering, Green Engineering, and Asset Life Cycle Management. We provide comprehensive, tailored solutions through an approach that is sustainable, pragmatic, and transparent.

Due to our continued growth, we are inviting expressions of interest for the role of Assistant account & administrative. These are casual positions offering the chance to expand your skill set through on-site training. We provide ample opportunities for career development, aligning with our commitment to engineering a better tomorrow together.

What we offer:

• On Monday to Friday (24  hours per week). 

• Location: CBD Perth.

• Type contract: Casual ($32 + Super P/hr).

• Join us in a role that offers a flexible leadership style, where you matter as an individual, and where you’ll find a great opportunity to learn Spanish.

Key Responsibilities:

• Account process:

• Execute the recording of financial transactions with precision, ensuring that all financial records are maintained with accuracy and detail. 

• Performan reconciliation tasks by comparing internal financial records against bank statements to verify consistency and accuracy within the accounts. 

• Manage both  incoming and outgoing financial transactions, process  invoices accurately, and proactively follow up on delayed payments to optimize cash flow.

• Prepare and  Business Activity Statements (balance sheets, income statements, and cash flow statement).

• Assisting in the preparation of budgets and monitoring expenditures against the budget.

• Helping prepare tax returns and ensuring that the company meets its tax obligations.

• Support the payroll process by ensuring accurate and timely compensation of all employees, reflecting correct data on hours worked and deductions.

• Assisting in analyzing financial data to identify trends, variances, and areas for improvement in financial performance.

• Preparing regular reports on office expenditure, workflow, and other performance metrics to support management decision-making.

• Administrative process:

• Coordinate and assist in organizing company events and meetings.

• Draft correspondence including letters and emails to suppliers, clients, and service agencies to ensure the smooth operation of the administrative department.

• Manage administrative tasks such as filing, record keeping, inventory management, and data entry.

• Perform various administrative duties as required, including running errands and coordinating travel arrangements.

• Provide customer service support to clients and vendors.

• Research and recommend strategies to improve administrative processes and procedures.

• Develop and support the implementation of new formats, procedures, and processes.

• Maintain organized and accessible filing and archiving systems for documents.

• Manage calendars, schedule meetings, coordinate events, and oversee the logistics of business engagements.

• Assist with human resources functions, including recruitment, onboarding, training, and offboarding processes.

• Offer general support to visitors and provide assistance with administrative tasks to other staff members as needed.

Selection criteria:

• Experience:

• Demonstrates at last three years of experience in management and general administration.

• Education:

• Certificate, diploma, technical, technologist, or university degree with a focus on Administration, Accounting,Engineering, or related.

• Competencies:

• Able to deliver high quality, professional, customer focused administrative services.

• Good level organisational skills with the ability to work autonomously in a team environment and manage pressure and meet timelines.

Desirable

• Utilize proficiency in Xero and Wrike to manage financial records and project workflows effectively.

• Australian Work Rights

• National Police Check (issued within the last 12 months)

About Mincka

Mincka is an Australian-registered consulting engineering services provider for the resources and infrastructure industry. We work 100% remotely with the vision of working seamlessly 24/7 by leveraging the contribution of engineering teams located in different world time zones.

Are you ready to help us Engineer the Future?

Our organisation embraces a global perspective, benefiting from the multilingual skills of our diverse team members, who contribute their exceptional talents from various locations worldwide. We harness advanced technology to foster a collaborative and interdisciplinary work environment, connecting engineering professionals from across the globe, while working towards achieving round-the-clock operations.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 01 June 2024
• Expected salary: $32 per hour