Assistant Buyer - Bev. And Retail

About Our Client
My client is a leading food services business who is passionate about continually delivering outstanding benefits, service and experience to their clients through innovate, leveraged relationships with our supply partners. Currently operating at thousands of client locations around the world, from hospitals, schools and oil rigs to corporate headquarters and the world's biggest entertainment venues.
Their passion for procurement is led by their supply chain talent. They seek to establish true partnerships with their clients and supply partners delivering growth and innovation for all. Their values represent the cornerstone of how they achieve this together.
They pride their business around providing innovative, flexible procurement solutions.
Job Description
Sourcing 40%

• Source products to meet our Members Clients' needs, contacting current suppliers and manufacturers using procurement knowledge, IbisWorld, Jaggaer and internet information.
• Identify and provide products and/or suppliers to assist in improving profit margins without compromising product quality or service.
• Search the market for goods as a special buy stock which are at lower cost than normal goods to reduce costs to Clients Members.
• Assist and or run sourcing events including RFQ/RFP/RFI, online auction, collaborative sourcing, multi-event negotiations, etc. Use e-tendering including E Reverse Auctions to ensure best market value.
• Assist with ad-hoc project/event product sourcing based on what the requests are to support the event. Work with internal teams and customers to support special event needs.

Customer Service 40%

• Liaise with suppliers on market trends and changes in product availability.
• Regularly release market updates to the relevant teams (CBMs, CS, Culinary Teams) on status of products, quality, availability and expected trends.
• Ensure verbal weekly report to manager on state of requests, and outstanding issues and actions to be taken to close.
• Attend trade shows and supplier visits
• Have a strong understanding about the clients' WITY and needs by meeting regularly with the relevant teams or directly with them within their environments.

Data Entry 10%

• Data to be accurately monitored in the MCIS and MyOrders system, including price, descriptions, orders, vendor priority, lead times and other aspects.
• Tableau Data and MCIS to be maintained to ensure ongoing accuracy by regular review as orders come through and confirmation on a regular basis with suppliers via email/excel.
• Agility Pipeline to be maintained.

Contract Management 5%

• Ensure all purchases are made in accordance with the organisations contractual arrangements that are developed and executed for our Members Clients.
• Assist in maintaining the contract pipeline up to date.
• Assist and enter in the setup of contracts arising from Jaggaer online sourcing activities, including the construction of tasks.

Heath, Safety and Security Management 5%

• Adhere to any organisational policy, procedures and systems relating to health and safety.
• Participating in safety meetings, inspections, and risks assessment.
• Follow company policies and procedures.
• Take reasonable care for own and others health and safety.
• Inform the appropriate Manager of any health & safety problem or defect which may give rise to danger and reporting promptly any incident which may occur.

The Successful Applicant
Skills & Qualifications

• Relevant completed or partial tertiary qualification Economics/Business/Commerce, CIPS, IFPSM or AAPCM qualification or equivalent is desirable
• Microsoft Office Software - Commencement/Intermediate
• Time Management - Intermediate
• PeopleSoft/ERP Systems - Commencement
• Negotiation - Intermediate
• Communication (Verbal & Written) - Intermediate
• Relationship Management - Intermediate
• Contract Documentation - Commencement
• Customer Focus - Intermediate
• Sourcing Tool/ Use of Online Sourcing Tools - Intermediate
• Contract repository - Commencement

Experience

• Minimum of 2 years' experience of buying within a formal purchasing environment
• Working knowledge of Microsoft office suite of products particularly Excel. This should be tested formally by Human Resources.
• Working in a team environment for at least 12 months of no less than 4 people

Professional Behaviour
Safety

• Always maintains a Safely-Can-Do attitude
• Follows rules and applies safety policies and procedures
• Speaks out and encourages positive two-way dialogue about safety
• Is mindful about workplace hazards and focuses on how to control them
• Gets involved and is proactive to help keep safety front of mind.

Commercial & Results Orientation

• Has a common-sense approach to commercial benefit and is willing to adopt the skills for negotiation.
• Identifies and recommends sourcing opportunities that will advantage the org. and our clients in the marketplace.
• Is a key support to the Senior Managers in delivering the results and outputs of their projects.
• Is committed to attaining the highest levels of commercial success individually & for the team.

Project Management

• Delivers against multiple project plans and can prioritise multiple demands effectively with guidance.
• Manages own time with autonomy and prioritises tasks in line with the business needs to deliver on time and in full.
• Communicates effectively on delivery of projects from areas of improvement to identifying challenges to timeline
• Is willing to go the extra mile to achieve success for the business.

Openness, Trust & Security

• Always share skills and knowledge openly and willingly with the team
• Always set the highest ethical and professional standards.
• Act with integrity at all times
• All relationships to be based on honesty, respect, fairness, and a commitment to open dialogue.

Relationship building

• Is personable and polite, professional, and courteous.
• Has a collaborative approach with the ability to build partnerships both internally and externally.
• Influences others to achieve outcomes.
• Supports others to deliver quality work.

Team Leadership & Coaching

• Support the personal and professional development of others.
• Basic people and change management skills.
• Coaches others on the job.

Planning & Organising

• Prioritises tasks to meet deadlines.
• Ability to operate at pace in an entrepreneurial environment.

Client / Consumer Focus

• Builds strong relationships with internal customers.
• Understands providing excellent customer service that builds lasting business relationships is the basis of our business.

Passion for Quality

• Produces quality work paying careful attention to detail.
• Proactive approach in all work situations.

Teamwork

• Evidence of an ability to work cross-functionally with colleagues for example in operations, finance, customer service
• Promote a positive team spirit

Accountability

• Accepts and adapts well to change.
• Accepts responsibility for own actions.

What's on Offer
- Hybrid working
- A competitive salary package
- A career opportunity within a progressive organisation
- A 100 day corporate induction programme to develop your skills