Assistant Law Clerk/Admin Assistant

About us 

DS Family law is a busy boutique family law firm with offices in Perth, Midland and Mandurah, practising exclusively in matrimonial and de facto relationship law.  Based in the Perth CBD, our office is in a convenient location, close to public transport, cafes and shops.

About the Position

Our Perth office is seeking to recruit an Assistant Law Clerk/Admin. Assistant. This is a permanent fulltime position. You should be a motivated and team driven player who will have the ability to work harmoniously in a busy team with excellent attention to detail along with good communication skills and a pleasant manner. 

The Role

You will be assisting the Office Assistant and providing support to various Staff and Solicitors as required.

Your day-to-day duties will involve:

• Performing administrative and routine clerical tasks such as organising files, proof-reading documents etc;
• Reception cover and procedures. Ability to answer calls in a professional manner and respond to queries efficiently;
• Managing and updating the Firm’s filing system;
• Archiving, destruction, and retrieval of client files;
• Opening and maintaining client files in the system; 
• Preparing and updating Court Briefs;
• Undertaking Landgate Searches, ASIC searches and Case Law research as required;
• Assisting Paralegals with sorting and scanning disclosure documents as and when required;
• Coordinating and scheduling appointments and meetings;
• Maintaining office inventory such as stationery and kitchen amenities;
• Creating and updating client records ensuring accuracy and validity of information;
• Taking documents to and from various Courts, Solicitors’ offices and Chambers;
• Ensuring filing is done correctly and in a timely manner; and
• General office errands as required (mail collection, banking, etc.).

Skills and Experience 

To be considered for this opportunity, you must have: 

• A professional telephone manner;
• Be well presented;
• The ability to take initiative and work autonomously but also as part of a team;
• Excellent organisational skills with high attention to detail;
• Intermediate skills in MS Office, specifically Word and Excel;
• Proficiency in FilePro (ideally but not essential);
• An ability to handle several tasks simultaneously with proven time management skills and the ability to prioritise appropriately;
• An ability to identify opportunities for improvement in processes and procedures and to focus on implementing solutions; and 
• Excellent verbal and written communication.