Assistant to Accounting & Administration Section (Full-time, 13 month contract)

Assistant to Accounting and Administration Section

（Full-time, 13-month contract position）
 
The Embassy of Japan in Australia is seeking a well-organised and responsible person for the role of Assistant to Accounting and Administration Section.

1　Duties may include, but are not limited to: 

-Providing administrative support to diplomats at the commencement/completion and throughout their postings in Canberra, such as leasing of housing/accommodation, purchasing/selling/registering vehicles, acquiring a driver’s license, importing shipments, etc.

-Providing administrative support to the Embassy chef and residence staff (following up orders, checking invoices, processing payments, arranging pickup/delivery, internet/PC troubleshooting, liaising with companies and contractors as necessary)

-Assisting with locally engaged staff administration, such as overtime claims and attendance management, checking leave balances, OH&S and Workers’ Compensation claims

- Liaising with people at various levels in both the public and private sectors

-Contacting Australian government departments and customs brokers to import diplomatic cargo

-Assisting Accounting and Administration Section staff as required, including accounts payable, claiming GST refunds, translating documents into Japanese and/or English, doing research, making enquiries, filing, etc.

-Answering phone calls and managing emails, etc.

-Checking supply levels and making orders

-Liaising with telecommunications providers regarding contract renewals, software updates, and any repairs as required.

2　Requirements for this position include: 

-Strong knowledge of Canberra   

-Excellent verbal and written communication skills in both Japanese (business level) and English (native or highly proficient level)

-Comprehensive IT skills (Microsoft Office, Microsoft 365, Excel, PowerPoint) and ability to quickly adapt to new software and different types of administrative systems

-Accounting software skills (MYOB, etc.) are desirable

-Highly organised, motivated and flexible approach to assigned duties

-Ability to multitask, work under pressure, and prioritise tasks to meet deadlines

-Ability to work independently with minimal supervision

-Demonstrated capacity to promote organisational outcomes, and work effectively in a team environment

NOTES:
The position is a temporary contract position from 22 April 2024 for 13 months.
A salary will be calculated commensurate with experience and based on the salary scale of the Embassy.

Applications should be submitted through seek.com by close of business April 5th, 2024.

 
For further information regarding this position, please contact the Administration Section on *****@cb.mofa.go.jp. Due to the high number of applications expected, only those shortlisted will be contacted.