Bid Coordinator

Job Purpose:

The Bid Coordinator is responsible for preparing, coordinating and producing accurate, timely and quality bid submissions for opportunities and supporting the National Team on broader opportunities to support the Company's strategic and development objectives. The role provides general support to the business to prepare clear, concise written documents and communications using appropriate language and within guidelines.

Client Details

About us

The Wilson Group is an industry leader in the provision of diversified services including Health, Storage, Parking, Security and Technology Solutions. Our successful operations have expanded internationally, and this growth is underpinned by superior performance and the strength of our relationships.

Description

Key Duties include:

Tender Production and Support

• Effectively manage the bid/tender process, from inception to post-completion activities
• Maintain compliance and accuracy of content, and ensure that the quality of documents is presented with no incorrect information
• Maintain adherence to agreed strict time lines for the completion of all tender documentation with 100% compliance with deadlines
• Manage process and work flow to ensure all tenders are produced by internal bid process and required time frames, including regular liaison with project sponsors and managers from all states and market segments to ensure the bid process continues to meet the objectives and expectations of the wider business
• Prepare professional proposal submission documents and other communications documents (including client letters, presentations, fact sheets, capability statements etc.)
• Develop project plans to ensure appropriate input into each response, including end-to-end including meetings, briefings, site visits, registrations and the like
• Establish and maintain appropriate templates for the preparation of such documents
• Prepare professional, accurate and informative visual materials, determining appropriate design and content
• Coordinate input from state managers, operations teams and other SMEs when preparing tender documents - maintaining the level of internal stakeholder engagement
• Develop market segment plans in conjunction with relevant stakeholders
• Ensure content is succinct and in line with key win themes for the market segment and client requirements
• Manage all client communication about tender submissions
• Identify and suggest improvements in content, processes and procedures
• Provide input and innovative ideas to the bid process
• Manage and coordinate bid support functions including content library, bid archiving, bid stationery and template, network drive and tender process guide

General Duties

• Adhere to and role model the Company values & policies at all times
• Take reasonable care of the health and safety of yourself and others, and report hazards and incidents
• Set objectives for the team in line with the yearly PDR process
• Provide support and guidance to team members, focus on their development and engage them in their roles through effective communication and meaningful work
• Identify and support training opportunities, both internal and external
• Monitor and maintain compliance with Company policies and procedures and legislative requirements
• Foster a culture of compliance through leadership and setting positive examples for staff
• Escalate any issues of risk to your manager
• Complete any other reasonable directives as given by your Manager accordingly

Profile

Skills and requirements:

• Excellent written and verbal communication skills;
• Experience with the production of tender documentation;
• High level of computer literacy, particularly in the use of the Microsoft Office suite;
• Demonstrated project management experience;
• Ability to manage priorities through effective time management;
• Demonstrated initiative and the ability to make sound recommendations to the business;
• Strong commercial understanding;
• Ability to build relationships at all levels of the organisation;
• High-level administrative and organisational skills with strong attention to detail;
• Exemplary PowerPoint skills to create high calibre, client-ready pitch presentations highly regarded

Qualifications:

• Tertiary qualification in Business, Marketing or similar field preferred but not essential

Job Offer

This is a Full-time position located in Essendon Fields the role offers a competitive salary, great company benefits, and the opportunity to build and develop a meaningful long-term career.

How to apply

Please click APPLY NOW! Or, if you would like to find out more about this exciting opportunity and have a confidential discussion, please email Bradley.Douglas@adecco.com.auor call Bradley Douglas on: 0458 676 155 to organise a convenient time.