Board Support Officer

This is a Recruitment Pool for Permanent Full Time, Permanent Part Time, Fixed Term Full Time and Fixed Term Part Time appointments, with the possibility of extension(s) and/or permanency.

We currently have a Permanent Part Time role available at 30.4 hours per fortnight (0.4 FTE).

VCID No. 890913

Position Profile: We are seeking motivated and dynamic individuals to join our team at the Office of the Chief Executive.

As a Board Support Officer, you will provide confidential and comprehensive administrative support at an executive level to the Manager Board Liaison and the CAHS Board to assist with Board management at the Child and Adolescent Health Service. Working in collaboration with Executive and the Office of the Chief Executive staff, you will provide support in matters relating to the day to day operation and management of the unit.

Your key responsibilities will include:

• Arrange and maintain a schedule of appointments, meetings and other commitments for to enable efficient time management.
• Screen incoming correspondence including e-mails, redirect to appropriate staff for action; draw attention to urgent and important items and take action as appropriate to facilitate management of the workflow through the office.
• Maintain a bring-up system or diary of commitments and remind the Board and Executive of actions required; undertake follow-up with other staff to ensure commitments are met.
• Organise meetings and functions and provide secretarial support including preparation of agendas and supporting documentation; recording and distributing minutes; follow-up of agreed actions as required.
• Maintain the office filing system; ensures appropriate records are kept, files and retrieves information; ensures the security of confidential documents.

The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for infants, children and young people. CAHS is made up four service areas: Neonatology, Community Health, Child and Adolescent Mental Health Services (CAMHS), and Perth Children’s Hospital (PCH). Consisting of over 6,500 employees, our services are delivered at PCH and King Edward Memorial Hospital (KEMH), as well as across a network of more than 160 community clinics across the metropolitan area.

Selection Criteria: Please see the attached Job Description Form.
 
For Further Job Related Information: We encourage you to contact Erin Gandy - Manager, Board Liaison and Cooridnation on 0428 862 ***.

Your ability to meet the work related requirements will be assessed throughout the recruitment process. For your written application please provide the following:

• a statement addressing the selection criteria in no more than 2-3 pages.
• a current resume which summarises your experience and how you are able to meet the position requirements.

These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation. Please note, applicants must have a current, valid email address in order to apply online. This email address will be used for communication with applicants.  

Help in submitting your application: If you experience technical difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake criminal records screening and integrity checking as part of the appointment process. Referees may also be asked to comment on an applicant’s integrity and past demonstration of ethical behaviour.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities. In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Suitable applicants will be placed in a pool from which appointments may be made when similar vacancies occur. Appointments may be made from this pool until 29 August 2025.

CAHS values: To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted. 

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.