Address POSITION DESCRIPTION
BUSINESS OPERATIONS ADMINISTRATOR MEA
TEAM| BUSINESS OPERATIONS LOCATION| UAE MANAGER| BUSINESS OPERATIONS ADMINISTRATION MANAGER/CHIEF OF STAFF DIRECT REPORTS| N/A
ROLE TYPE| 1.0 FTE, ONGOING
WHO ARE WE| A FOR-PURPOSE ORGANISATION
VISION CCS is an integral part of the net-zero emissions future.
MISSION To accelerate global deployment of CCS.
“We champion a sustainable future with global collaboration on CCS.”
WHAT ARE WE| AN INTERNATIONAL THINK TANK
Over 200 members across governments, global corporations, private companies, research bodies and NGOs, all committed to a net- zero future.
Approximately 60 staff globally; Office locations include Melbourne (Head office), Houston, Washington D.C., London, Brussels, Abu Dhabi, Beijing, and Tokyo.
Collectively, our CCS subject matter expertise spans (a) carbon capture, transport, and storage technologies, (b) CCS policy, legal, and regulatory frameworks, and (c) CCS finance and economics.
Together, reinforced by our Values and Behavioural Competencies, we lend our skills and expertise to tackling the climate change challenge by delivering impact for CCS, changing the world for the better.
HOW WE OPERATE| VALUES AND BEHAVIOURAL COMPETENCIES
Q u
a li
ty • We strive for excellence in all that we do. We are a trusted, knowledgeable and responsive organisation known for exceptional advice and service delivery.
C o
ll a
b o
ra ti
o n • We work
cooperatively and our teamwork goes beyond organisational and geographic boundaries to achieve exceptional results.
In te
g ri
ty • We hold ourselves to the highest standards in all we do. Our actions and communications are responsive, ethical and respectful of diversity.
C o
ll e
c ti
v e
S tr
e n
g th • You actively
develop and leverage the Institute’s collective strength.
A c c o
u n
ta b
il it
y
You hold yourself
and others
accountable.
G ro
w th
M in
d s e
t • You seek ways to continuously learn and improve.
Our Values (Quality, Collaboration, Integrity) underpin the way we do things at the Institute and guide us internally in our day-to-day work. Our Behavioural Competencies (Collective Strength, Accountability, Growth Mindset) complement our Values with the aim to amplify each aspect and are essential to ensure we deliver impact for CCS.
KNOWLEDGE AND ANALYSIS Conduct analysis and provide knowledge-based outputs to
stakeholders
OFFICE OF CEO
Develop strategy and impact
targets
BUSINESS DEVELOPMENT
AND ENGAGEMENT Acquire and retain
Members and clients
BUSINESS
OPERATIONS Support business
operations and
objectives
EXTERNAL AFFAIRS
Manage and coordinate
external facing delivery
OUR TEAMS
“We do our best when we work together. By adopting a horizontal mindset, we operate as one team with a shared purpose to create impact for CCS.”
HOW YOU CONTRIBUTE
The Business Operations Administrator MEA makes significant contributions by overseeing daily operations, managing resources effectively within the MEA , supporting the Global Administration and Finance team and promoting a culture of productivity and excellence within the administrative team.
KEY RESULTS IN PRACTICE
Improve internal client satisfaction through the identification of efficiencies and value-add activities
both within the region and globally.
Seek and act on regional administration support feedback.
Regional staff comply with global travel and administrative policies and practices.
Demonstrate communication and collaboration across functions to identify solutions, innovate, and
support each other via active participation in team meetings, emails, Teams, etc.
The Business Operations Team contributes to the Institute’s success by optimising efficiency, fostering a collaborative work environment, and ensuring seamless administrative processes and systems.
CONTRIBUTIONS IN PRACTICE
Administration
• Be the first point of contact for business operation queries and support in the region.
Support booking meetings, conferences, and seminars on behalf of staff, including Board and international staff visiting the region, as well as maintain and build
relationships with third-party suppliers.
Deliver administrative Business Development support by crafting Member meeting agendas, documenting minutes, managing data entry within the CRM system, and
completing customer onboarding forms.
Handle diverse tasks requiring physical presence beyond office duties, while remaining flexible for in-office work as necessary.
Oversee diary management and scheduling for the Head of MENA Region.
Contribute to the development and strategy of the Global Admin Team, as well as assuming the role of a backup when needed.
Events
• Provide support for project activities, including assistance in organizing and managing events, booking venues, sending invitations, and compiling and distributing
materials.
Assist with global marketing campaigns and online events, as well as facilitate and coordinate webinars, including the invitation of panelists.
Finance and Travel
• Provide on the ground and general support to the Finance team in Melbourne, including payroll and related benefits, supplier payments, banking, compliance and
liaise with designated financial institutions in the MEA as needed.
Administer comprehensive travel support for MEA-based and visiting Institute staff, covering visas, preferred suppliers, invoice processing, cost monitoring,
reconciliations, and compliance with travel approval processes, as needed.
IT
• Act as the initial contact for general IT inquiries within the region, assessing and escalating issues when required.
Coordinate and assist IT asset procurement, management (inventory), deployment (with IT guidance), training, and support issues (not covered by the service desk).
Work with the IT team on IT-related projects, initiatives, and tasks in the region.
People and Culture
• Contribute to the Institute’s culture by embodying our Values and Behavioural Competencies.
Coordinate and manage administration of relevant employee benefits including health insurance and other benefits as required.
Maintain and coordinate office documentation to ensure compliance with local legislation.
Assist with onboarding and offboarding of employees, including but not limited to laptop setup, asset coordination, and induction schedules.
Research, follow up, and coordinate People and Culture matters as required.
Other relevant duties as required.
YOUR CAPABILITIES
Q u
a li
fi c a
ti o
n s • Tertiary qualification in
Administration, Business Management, related field, or equivalent experience
A tt
ri b
u te
s • Collaborative
Humility
Strategic thinker
Client-centric
Process and results-
oriented
Resourceful
Adaptable
Detail-oriented
Growth mindset
S k
il ls • Microsoft Office suite,
especially proficiency in Excel , PPT, and Word
Fundamental
understanding of IT
systems and general IT
proficiency
Proficiency in
Accounting principles,
finance management
systems, ideally MYOB
Fluent in English and
Arabic
