Business Services Coordinator (357890) - Office Of The Independent Regulator

Applicants please note: Applications close 3 April 2024 at 11:55pm.

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Fixed term full time for 24 months

73.50 hours per fortnight - flexible options available. 

• Undertake research and prepare high quality documentation in relation to a range of strategic HR programs and projects for the Office as needed.
• Provide high quality advice and consultancy support to the Independent Regulator’s leadership in a broad range of HR policies and related matters.
• Responsible for processing and reconciling financial transactions into Finance One
• Undertaking reconciliations of the accounts and engaging directly with the Department of Justice’s Finance division.
• Assist the Business Services Manager with the processing of applications for community grants for awareness raising activities related to the Child and Youth Safe Organisations Framework and its implementation.
• Assist with the coordination and preparation of budgets and forecasts
• Manage the Office of the Independent Regulator’s expenditure transactions and procurement processes in accordance with Government financial policies, procedures and relevant legislation
• Develop and maintain HR web-based resources for the office, including publishing, editing, and maintaining HR policies, and associate documentation on the office’s website and intranet.
• Assist with the administration of various staffing issues including recruitment and monitoring occupational health and safety procedures.
• Assist with the coordination and review of the audit processes, including Work Health Safety.
• The incumbent may be allocated duties that are not specifically articulated that are within the skill, experience and classification of the position, such as, carrying out ad hoc financial and incidental reports.

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

• Relevant tertiary qualifications

 Statement of Duties (357890) Business Services Coordinator.DOCX

 Statement of Duties (357890) Business Services Coordinator.pdf

 About the Office of the Independent Regulator (Department of Justice).docx

 About the Office of the Independent Regulator (Department of Justice).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4***.

Danesh Rakhani
Business Services Manager
Email:  ***********@oir.tas.gov.au
Phone: 0461 406 *** 

Organisational Development and Design Team
(03) 6165 7***