Business Services Officer (Procurement And Contracts)

For more than a century, the Department of Agriculture and Fisheries (DAF) has played a vital role in enabling the production and protection of food and fibre for Queenslanders and the world. From the land to the sea. From the bush to the city. From hard-working families to global trade relationships. From connected communities to prosperity for all. Every day’s different, and so is every team within the department. United by service and purpose, together, we are moving forward, building on a proud past towards a prosperous future.

As the Research Infrastructure Business Services Officer (Procurement and Contracts), you will:

• Demonstrate knowledge and experience with the Procurement and contract management lifecycle and relevant policies and procedures, including the Queensland Procurement Policy, the DAF Procurement Policy, and the Contract Management Framework.
• Deliver high quality and efficient Procurement and contract management services, ensuring compliance with all relevant policies and procedures, demonstrating public service professionalism and probity, and seeking opportunities for continuous improvement.
• Provide advice, guidance, and assistance with procurement activities (including general goods and services (GGS), building, construction and maintenance (BCM), and contract labour), consulting with or referring requests to DAF Procurement Services when appropriate.
• Ensure timely and accurate creation, variation, monitoring and closure of procurement, contracts and purchase orders and provide timely and relevant reporting, as well as identification and escalation of risks and issues.
• Ensure all procurement documentation is complete, accurate and prepared in accordance with the relevant policies and procedures.
• Provide advice and support with the preparation and management of revenue contracts relating to research activities (including field trials and facility usage by external clients), consulting with DAF Inhouse Legal Services when appropriate.
• Update and maintain the contract and project management database (PARIS) and related hard copy and electronic filing systems to ensure compliance with relevant contract management and documentation requirements.
• Undertake other duties, as requested, including customer and vendor maintenance, customer invoice and vendor payment processing, journals, budget preparation, internal controls, and other financial and administrative functions and reporting.
• Assist with the management and reporting of the Capital Works Program, the Asset Maintenance Program and Contract Disclosures.
• As a team member, contribute to the value proposition of the team and engage staff to build Procurement and contract management capability within Research Infrastructure.
• Develop and maintain positive relationships with internal and external stakeholders to facilitate effective Procurement and contract management outcomes.
• Confidentially communicate in a clear, concise and respectful manner and demonstrate effective influencing capability.
• Work under limited supervision, using an appropriate level of initiative to resolves issues.