AddressYour part in the ongoing success of our department, in supporting key frontline services will see you responsible for a variety of work, including, but not limited to:
- Provide a high standard of confidential executive, administrative and business support including screening of phone calls; managing appointment diary; organising meetings, workshops, conferences, travel and other events; preparing briefing documentation, coordinating quality assurance of correspondence, reports, presentations, speeches, agendas, minutes and preparation of drafts.
- Monitor, prioritise, register, action and disseminate incoming correspondence to effectively manage critical information and workflows.
- Communicate and liaise with staff, clients and stakeholders on a wide range of issues affecting the Region in a professional and positive manner.
- Coordinate the administrative operations of the Regional office to ensure that practices and activities are delivered in a timely and efficient manner.
- Provide secretariat support as required to meetings and committees by preparing agendas, recording and circulation of minutes and follow up on actions and outcomes.
- Provide procedural advice and direction to Executive Support staff across the Region and undertake reviews and implement changes to administrative systems (including filing, recording and reporting systems) to improve processes and outcomes.
- Ensure office equipment, resources and supplies are efficiently and effectively maintained.
