Business Support Coordinator

Business Support Coordinator

• Join a fun and diverse team of business professionals who offer a broad range of knowledge and experience to help you grow.
• V/Line supports career mobility and flexible working arrangements tailored to support you in achieving your goals.
• The hourly rate for this position ranges from $37 - $45.

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism, and trade.V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 2700 committed team members who are up to the challenge.About the roleAs the Business Support Coordinator, you are integral to the success of V/Line’s Asset Management & Performance division.Reporting to the Manager – Business Operations and Change, you will provide a wide range of professional coordination and administration support services to enable effective delivery of Asset Management & Performance operations.Key accountabilities include:

• Providing seamless calendar management to the Director-Asset Management & Performance.
• Providing fast and effective business administration support to the Manager-Business Operations & Change and the broader leadership team within the division.
• Liaising with the finance partner to ensure required information is accurate and timely in preparation for the monthly financial reporting and attend the monthly meeting to ensure the budget is on track.
• Providing Business Unit Administration (specific training provided) to ensure completion of tasks related to reporting and management of contractors and consultants.
• Managing the Integrated Management System (IMS) documents to prevent overdue controlled documents, support change requests, ensure timely approvals, identify document status, and provide reports.
• Managing project meetings and team events, handling venue bookings, calendar scheduling, travel arrangements, catering, drafting agendas, minute-taking, and assigning and tracking actions.

About youThis position offers an exciting opportunity for an experienced, self-motivated, and engaging administrative professional who thrives in a dynamic, fast-paced environment.Our ideal candidate will possess the following:

• Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership, and human rights.
• Certification, Diploma, or Degree in Business, Finance, Administration, or similar field.
• Advanced skill in MS Office365 applications – SharePoint, Word, Excel, PowerPoint, Teams, Planner.
• Advanced communicator with an ability to build strong relationships with stakeholders at all levels.
• Experience in business coordination and administration including budget tracking, document control, and multiple forms of reporting.
• Experience in purchase order creation, maintenance, invoice receipting, spend tracking, and procurement processes, including contractor on/off-boarding and timesheet administration.
• Experience in planning and management of team events, workshops, and meetings, including support for minute taking, actions and follow up.
• Strong attention to detail and meticulously organised to work at a fast pace and maintain high-quality deliverables.

In addition to free Myki travel, we offer:

• Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
• Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
• Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
• Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
• Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

How to ApplyPlease use the ‘Apply’ button to submit your application, including a current resume.The recruitment and selection process may include aptitude assessments, behavioural and/or technical interviews, and employment references.Successful applicants will be required to undergo pre-employment screening including, probity (police) checks, medical assessment, and Australian entitlement to work. Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment.Remuneration for this position will be in line with the V/Line Rail Operations and Administrative Employees Agreement 2019. Current employees are expected to remain in their role for a minimum of 12 months before applying to new positions within V/Line.V/Line is an equal opportunity employer. We are committed to providing an environment of mutual respect and we welcome applicants from any background. We value diversity and are continuously working towards creating a flexible and inclusive environment that is representative of the Victorian community.