Business Support Officer

Salary: $78,914 to $87,682 per annum plus 15.4% superannuation

We are seeking to fill a Business Support Officer position within the Australian Office of Financial Management’s (AOFM) Business Support Team for a period of approximately 12 months to cover a period of maternity leave. 

The Business Support Officer is a corporate role within the AOFM. This role will be accountable, under direction from the Manager – Business Support, for accounts payable/receivable processing, travel/other bookings, managing consumables, procurement/purchasing, arranging agency events, and general corporate administration duties. At times this role will also be required to provide support for facilities, communications, and human resource functions.

This role will include project work, and involve working on Senate Estimates and other government processes, under direction from senior team members. This role will also be expected to contribute to corporate reporting and record-keeping processes, build and maintain strong stakeholder relationships, and provide advice on corporate processes to staff within the AOFM.

This role is expected to use sound judgement and deliver projects with limited oversight, with the ability to manage outputs and meet set timeframes. The Business Support Officer role also requires a strong focus on delivering a high standard of service to internal clients, strong written and verbal communication skills, and the ability to take initiative to resolve issues.

The key duties of the position include:

The work of the Business Support Officer will vary depending on business needs but it is expected that key activities will include:

• Calendar and clearance process management for the CEO.
• Liaising with stakeholders as required to set and manage meetings on behalf of the CEO.
• Actively identifying and implementing opportunities to manage the time of the CEO more effectively.
• Managing all tasks associated with accounts payable include invoice processing and vendor maintenance.
• Managing data entry tasks associated with accounts receivable such as raising invoices on request and receipting payments.
• Reconciliation of credit accounts.
• Simple procurement and purchasing processes, record-keeping, register maintenance.
• Payroll processing and booking and managing travel for all staff within the AOFM.
• Facilities, human resources, and communications support as agreed by the Manager – Business Support.
• Administrative duties as required to support the work of the broader team.
• Assisting with preparations for Senate Estimates and other government processes.
• Assisting with corporate reporting as directed.
• Preparing and maintaining procedural documentation.
• Project management, including arranging events.
• Building and maintaining strong internal and external relationships, particularly with corporate staff within the Treasury.
• Other duties as directed.

Capabilities: 
We are looking for a high-performing team member with experience working in an administrative role in a team environment, with the demonstrated ability to build and maintain strong stakeholder relationships.

Other qualities that will be an advantage:

• Experience learning and using new systems in an office environment.

Eligibility

• Citizenship – applicants must be an Australian Citizen.
• Security Clearance – positions at AOFM require a Baseline security clearance.
• Other checks – successful applicants are required to undergo a mandatory Australian Federal Police Check and other checks to confirm their suitability for employment.

The AOFM will make arrangements to establish a security clearance and arrange suitability checks for successful candidates.
We encourage applications from the Australian community including Aboriginal and Torres Strait Islander people, people of all ages, people from culturally and linguistically diverse backgrounds, and people with disability.

We will accommodate requests for reasonable adjustment for people with disabilities to assist in the application and interview process. 

Notes

About our team:
The Business Support Team, within the Office of the CEO, manages a range of corporate functions for the AOFM, including payroll, travel, corporate reporting, facilities, and recruitment. The team also provides secretariat support to the Executive Leadership Group and Operations Committee. The team also provides administrative support to the Manager – Human Resources and the Manager – Communications. As a small team with broad responsibilities, each role within the team is varied with incumbents expected to be flexible and responsive to changing priorities.

What you'll gain from the experience:
This role provides the opportunity to work across a broad range of corporate areas and use your stakeholder engagement skills to build relationships and deliver positive outcomes for the AOFM.

You will have the opportunity to develop and demonstrate administrative, project management, communication, and problem-solving skills while working closely with others in the team.

The AOFM also provides professional development opportunities and learning and development support to all staff.

Getting to know the Australian Office of Financial Management

The Australian Office of Financial Management (AOFM) is small specialised agency that plays a central role in the Australian financial markets. AOFM manages for Australia a portfolio of sovereign debt (as at 2023 some $900 billion+) and a variety of financial assets (including the Structured Finance Support Fund and the Australian Business Securitisation Fund). AOFM ensures that the government’s expenditure obligations are able to be met at all times. AOFM staff ensure that budget financing needs are delivered cost effectively without undue risk. The AOFM operates within global financial markets in order to effectively achieve AOFM’s financing and portfolio management responsibilities.