AddressPurpose of the position
Assist in the day-to-day running of the business operations, project co-ordination, general administration, and basic accounting functions.
Responsibilities and duties
Responsibilities and duties of this role include but are not limited to:
- Assisting the Director with his personal and professional diary, managing his calendar bookings, emails, travel, accommodation, and scheduling appointments on his behalf. Keeping him accountable and running on time.
- Working closely with the Project Manager and Estimator and assisting them when needed to ensure projects are running smoothly. This will involve scheduling trades, writing up purchase orders, and requesting quotes.
- Working closely with the accountant and assist where required with making and requesting payments, processing, and filing invoices and receipts.
- Managing Creditors, Debtors, and trade accounts.
- Liasing with Architects, Engineers, Building Surveyors, Clients, Trades, Suppliers, Town planners.
- Co-ordinate projects, administer building contracts, arrange pre-site requirements, obtain site and building reports, building permits, compliance certificates, occupancy permits, variations.
- Managing the Excelcon social media accounts and posting videos and photos of project progression.
- Hold regular construction meetings, maintain record of minutes and action items.
- Managing onsite client and trade meetings and minutes
- First point of contact for new enquiries
- Point of contact for RTOs (apprentices and work experience)
- Organising work social events
Essential experience
- Minimum of 2-years’ experience in the construction industry in a similar role is a must
- Proficient in Microsoft Office Suite
Desirable qualifications
- Advanced skills in Excel
- Knowledge in Buildxact Software
- Knowledge of General Accounting functions and experience in ‘Reckon’ accounting software is desirable.
Essential qualities or behaviours
- Can do attitude.
- Professional appearance.
- Love to work as a part of a team and happy to help others.
