Coordinator, Digital Information And Records Management

• Digital Records Coordinator role within Swinburne University
• Full time, ongoing position at our Hawthorn campus
• Hew 7 salary + 17% superannuation

About the Role
The Student Administration team at Swinburne University of Technology are looking for a Coordinator, Digital Information and Records Management to join their team.
The Coordinator Digital Information and Records Management works to achieve best practice information management and compliance with legislative requirements for business information across Swinburne University of Technology.
To assist the University in transitioning to a digital records environment, the Coordinator Digital Information and Records Management brings together skills in Digital Information with experience in managing enterprise information across a large and diverse organisation.
The role will engage with key stakeholders at all levels and take responsibility for ensuring that Records Management processes and systems meet legislative requirements and are designed with the customer in mind. The position has a problem-solving focus and investigates a comprehensive range of Digital Information transformation challenges and opportunities.
About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Demonstrated experience working in a digital records environment, including day-to-day operational aspects of document and Records Management as well as continuing to pursue operational procedures that support Digital Information managed through automated, efficient and user-focused workflows
• Demonstrated experience in the successful delivery of projects, meeting project and business goals and expectations, and positive change management activities
• Demonstrated staff management experience and leadership skills, with proficiency in risk management, problem-solving, and planning.
• Sound knowledge of and demonstrated ability to understand and interpret standards, legislation and government policy, as well as provision of advice and consulting services on information management issues of a complex, critical and sensitive nature
• Strategic planning and understanding of Records Management strategy
• Experience in using an Electronic Document and Records Management System (EDRMS) and/or extensive experience with using databases or other complex software applications
• Extensive knowledge and experience with the Public Records Office of Victoria’s (PROV) standards and guidelines and/or extensive knowledge and experience working within regulatory frameworks

Qualifications

• A degree in information management, information systems or a related discipline, and extensive relevant experience; or an equivalent combination of relevant experience and/or education/training

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.
To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.
Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitment@swin.edu.au.
Applications Close: Monday 29th January 2024, 5pm
Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.
Equity and Diversity
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our website.
We welcome and encourage applicants from diverse backgrounds to apply.
We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
For any support please contact or for more information on our Indigenous strategies please follow the link to our RAP
Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to , Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
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