Divisional Administration Officer

You will work as part of a Divisional administration team for the Logan Central Police Station where you will be tasked with administration support for the Officer in Charge and supervise a small administration team. Your role includes training, developing and recruitment of staff members in your work unit. Logan Central Station is a dynamic and busy work environment and as part of this role, you’ll liaise with internal and external stakeholders on behalf of the Officer in Charge.

 Providing high level support to staff and officers is part of your day to day duties, therefore the ability to learn QPS policies and procedures along with excellent communication skills are required.

The core capability requirements for this role are:

• Supervise, train, mentor and develop staff members, including participation in the recruitment and selection of staff members.
• Research and review people management issues and provide potential solutions and advice including managing performance reviews for staff members.
• Maintain leave management systems, identify absenteeism trends, audit QPS personnel leave, and staff members rosters.
• Provide direct high-level support and advice to officers in charge to identify, develop and implement improvements to systems, processes and procedures.
• Provide high level station administrative support including monitoring email accounts, preparation and distribution of correspondence, records and assets disposal, and equipment stocktakes and audits.
• Liaise with external and internal clients and stakeholders, including managing internal Right to Information (RTI), Ministerial correspondence and external requests for information.
• Manage and coordinate financial reporting systems and budgetary returns, monitor expenditure including special services, accounts and assets management.
• Provide facilities management and co-ordinate maintenance, improvements and renovations, negotiate with external contractors, manage and review ad-hoc maintenance and cleaning.

Applications to remain current for 12 months.