AddressIPS is hiring! IPS is a pioneer in the application of single-source, integrated EPCMV for technically complex facilities. We have developed, implemented, and refined a lean integrated project delivery model that addresses the entire project life cycle. We are looking for a talented Document Control Specialist to join our small but mighty industry-leading team in Melbourne, Australia. This is a full-time hybrid permanent role.
In this role, you will manage the storage and transmission of project documents produced by IPS, IPS's clients, and IPS's vendors, subcontractors, and consultants and will ensure compliance with corporate document conventions, including numbering and approvals; as well as ensures compliance with project-specific document conventions, including numbering, approvals, distribution lists and quality assurance requirements.
You will work with Project Managers to establish document distribution plans for each assigned project. You will maintain document distribution systems and schedules for assigned projects based on client, project, and contractor requirements. You will expedite review, approval, and distribution of supplier and internally produced project documents. You will establish and maintain paper and electronic files for assigned project in accordance with corporate requirements and will generate reports to meet project requirements.
You will support preparation of transmittals for engineering and procurement documents. You will arrange cataloging, packaging, long-term storage and disposal of project documents at time of project closeout. You will attend project coordination meetings as required and provide status of engineering documents, procurement documents, and submittals as requested by project and design managers.
Qualifications & Requirements
- A minimum of 5 years of Document Control experience in the A/E/C industry
- Understanding of GMP requirements required
- Life sciences experience would be preferred but not required
- Experience with and flexibility with different software (ie Procore, BIM360, Bluebeam Studio, etc) would be a bonus
- QA experience would be a bonus as well
- Must be desirous of learning new skills and taking on new challenges
About Us
IPS-Integrated Project Services LLC, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for capital investments in the life science and data center sectors. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides architecture, engineering, project controls, construction management, and compliance services in the life science industry that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. IPS Enterprise has over 3,200 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
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