Ed Roster And Assurance Officer - Administrative Service Officer 6

Employment Type – Permanent, Full Time Position
Classification – Administrative Service Officer 6
Title- ED Roster and Assurance Officer - Administrative Service Officer 6
Position Number: 602504
Salary – $95,746 - $109,072 (Plus Super)
Location – North Canberra Hospital Bruce, ACT
Section – Medical Administration
Closing Date – 12th February 2024
What can we offer you: ● City living without the traffic – click her to see why you should live in Canberra.
● Competitive pay rates and excellent working conditions.
● Salary Packaging with many options that provide full fringe benefits tax concessions.
● Flexible working conditions.
● 11.5% Superannuation.
About the Hospital:
North Canberra Hospital (formerly Calvary Public Hospital Bruce) and Clare Holland House are now run and operated by Canberra Health Services (CHS)
This is a significant milestone as the ACT Government moves towards delivering a new billion-dollar hospital on Canberra’s Northside.
The current North Canberra Hospital is a level 4 hospital that provides a range of acute and sub-acute services including community based care to the residents of the northside of Canberra and Southern NSW. North Canberra Hospital (NCH) is a 270 public hospital located in Canberra’s expanding northside. North Canberra Hospital operates a 24 hour Emergency Department. Inpatient services include general medicine, surgery, maternity, mental health and critical care.
Other service modalities include day surgery, specialist outpatient clinics, Hospital in the Home and the Geriatric Rapid Acute Care Evaluation service that reaches into aged care facilities across the ACT.
The new Northside Hospital will be built on the existing Calvary Hospital campus in Bruce. It will be a modern, state-of-the-art hospital for patients, visitors and its workforce and will provide more beds and increased services. Until then, it's business as usual at the NCH, and we'll keep providing high-quality care to our patients and community.
About the role:
A dedicated Emergency Department (ED) Roster and Assurance Officer, will work with the ED director, deputy director and ED administration coordinator to draft and review both the Junior Medical Officer (JMO) and consultant rosters, whilst remaining within the budgeted FTE to safely and effectively meet the operational requirements of the ED department
Duties
Whilst this role will be responsible for draft creation and day to day management of the JMO and consultant rosters, it will not be solely responsible for sourcing staffing shortages/covering roster gaps in the ED rosters; this will be in conjunction with the clinical director or clinical delegate, and the ED administration coordinator.
Under limited direction of the Medical Administration Manager:
You will:
• Design, publish and maintain the management of rosters for all medical officers within the ED department, including ongoing monitoring and reviewing of rosters to ensure they meet clinical, educational and Enterprise Agreement requirements.
• Ensure that all medical officers are working in accordance with the relevant enterprise agreements.
• Maintain a practical knowledge of AHPRA, and immigration law relevant to the employment of overseas trained doctors
• Provide advice and assistance to staff at all levels on general rostering and related enterprise agreement interpretation
• Monitor medical officer planned and unplanned leave, including anticipating short and medium term workforce needs, alerting the relevant stakeholders to areas of concern, and take appropriate action to avoid understaffing on rosters.
• Liaise with The Canberra Hospital (TCH) medical administration to ensure appropriate advance planning for seconded JMOs in relation to term allocation, planned leave and roster equity.
• Make recommendations for alternate rostering practices to promote roster equity outlining where improvements could be considered, and where practicable, implement these recommendations.
• Liaise with the ED director and deputy director, to promote and encourage staff specialist attraction and retention.
• Monitor and manage medical officer leave balances, and propose excess leave management plans where required.
• Review and verify the fortnightly medical officer KRONOS completed by the ED administration coordinator; with the final authorisation for approval remaining with the payroll team.
• Engage and actively work with the medical recruitment officer, ED administration coordinator, and the privileging and contracts manager, regarding ED medical officer recruitment processes.
• Review and monitor medical workforce policies and SOP’s
• Collate and provide relevant data necessary for external auditing bodies and medical colleges where required
• Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.
About you:
Requirements/Qualifications:Mandatory
• Demonstrated experience in the design, maintenance and administration of large 24/7 rosters; ideally in a healthcare setting.
• Demonstrated organisational skills, ability to set priorities, manage competing demands and work in a multi-disciplinary team.
• Excellent oral and written communication skills.
• Current understanding of AHPRA, and immigration law relevant to medical recruitment, or similar
• Demonstrated high level awareness of the training needs of JMOs.
• Demonstrated experience in the administration needs of the medical workforce, or similar, apply and interpret all relevant North Canberra Hospital policies, procedures and legislation
Desirable
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Please note prior to commencement successful candidates will be required to:
• Prior to commencing this role, a current registration issued under the Working with Vulnerable People (Background Checking) Act 2011 is required.
• Undergo a pre-employment National Police Check.
• Comply with Canberra Health Services Occupational Assessment, Screening and Vaccination policy.
How to apply:
Applications must be submitted through the e-recruitment system;
• Applications must include a copy of a current CV and details for at least 2 professional referees
• A pitch outlining your skills, knowledge, and experience and why you should be considered for this role. You should take into consideration the selection criteria (below) when drafting your response.
• Where possible include specific relevant examples of your work.
To be eligible for permanent employment within the ACT Public Service you must be an Australian citizen or a permanent resident”
What you require:
These are the key selection criteria for how you will be assessed in conjunction with your CV and experience.
• Proven experience and knowledge in the design, development, management and monitoring of large departmental rosters.
• Excellent numeracy and data analytic skills with the ability to be decisive under pressure.
• Demonstrated experience in the administration needs of the medical workforce, apply and interpret all relevant CHS policies, procedures and legislation
• Ability to cultivate collaboration and build strong relationships with team members.
• High proficiency in Microsoft suite and Kronos/Payroll database Dimensions.
• Demonstrated application of effective communication (oral and written) negotiation, problem solving and organisational skills with meticulous attention to detail and accuracy.
• Demonstrated ability to work effectively both individually and as part of a team with minimal supervision.
• Ability to prioritise, organise workload and use initiative to meet organisation and legislative requirements.
• Demonstrates understanding of, and adherence to, safety and quality standards, work, health and safety (WH&S) and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful and kind.
If you would like further information regarding this opportunity, please contact Kim McNeilly, ************@act.gov.au
A merit pool will be established from this recruitment process and will be used for the next 12 months to fill various positions both on a temporary and permanent basis with full-time and part-time opportunities available.