Address- Exciting opportunity in a newly created role
- Excellent workplace culture with competitive employee benefits
- Opportunity to work alongside experienced individuals
About the role
An exciting new role has been created within our Records Team, Electronic Document and Records Management System (EDRMS) Technical Lead is responsible for maintaining and enhancing the document management systems to improve the flow of information across multiple systems for Fremantle Ports.
Reporting to the Records Management Lead, the successful candidate will have demonstrated experience in undertaking EDRMS technical duties, including and not limited to, vendor software support, liaising with internal IT team and end-uses for technical problem resolution, system improvements and system updates.
About you
Focussed on driving positive outcomes across the team functions, the EDRMS Technical Lead will be responsible for:
- Provide support to the business with day-to-day operations of the EDRMS.
- Assist in the upgrade of the EDRMS to integrate with other approved systems and provide ongoing support and training to the business.
- Assists and provides support for the management of business records and information to ensure the effective and efficient storage, security, retrieval and disposal of information and Records Management services, including in person support for staff in the Outer Harbour.
- Performs audits of information management systems, provides reports of information management practices to ensure compliance with policies, guidelines and procedures, and supports business units in the use of the systems.
- Establish and maintain EDRMS reporting.
- Assume key roles in the evaluation, testing and implementation of the EDRMS, including other software integration for product upgrades.
- Oversee the development and testing of user test cases to ensure the reliability and usability of EDRMS system enhancements and upgrades.
- Assist with the archiving, retention and disposal of hard copy and electronic files and documents in accordance with the approved retention and disposal schedules.
Qualifications and Experience:
- Tertiary qualification in a relevant field and/or demonstrated Records Management experience.
- Experience working in a Records and IT team environment and exercising good judgement in managing confidential and sensitive matters appropriately.
- Demonstrated experience in delivering training programs in accordance with relevant Recordkeeping Legislation, Standards and Practices or within projects.
Technical, Professional and Specialist Skills:
- Demonstrated knowledge and administrator experience using an Electronic Document and Records Management System, preferably OpenText (Content Manager).
- Demonstrated knowledge and experience using Microsoft SharePoint, One Drive and Teams, preferable administrator experience.
- Demonstrated knowledge and understanding of integration with an EDRMS and other corporate systems.
- Well-developed communication skills.
- Well-developed ability to be self-directed and achieve deadlines.
- Assist with maintaining Fremantle Ports’ Information Management documentation.
- C or CA Class motor vehicle driver’s licence.
- Demonstrated ability to search and collate information on corporate documents and records for Freedom of Information and legal discovery requests. (desirable)
- Knowledge and experience with WA State Government’s retention, disposal and archival procedures using relevant Retention and Disposal Authorities. (desirable)
About us
Fremantle Ports is a government trading enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $40 billion of trade in 2022/23. Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana.
At Fremantle Ports, we are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect and excellence. These are brought together and further supported under the acronym of CARE.
Location: Fremantle, WA
Job specific information: Please refer to the Job Description. Further job specific information can be obtained by contacting the People and Culture team at ***************@fremantleports.com.au. Applications sent direct to this email address will not be accepted.
Closing date: Tuesday 4th June 2024 - 17:00pm AWST.
Applications from recruitment agencies will not be accepted on this occasion.
FREMANTLE PORTS IS COMMITTED TO THE PRINCIPLES OF EMPLOYMENT EQUITY AND DIVERSITY AND ENCOURAGES PEOPLE OF ALL AGES, ABILITIES AND BACKGROUNDS TO APPLY.
