Event Assistant - Community Engagement & Events , Education

Are you interested in a fun and creative work environment? Do you have a background in event management or theatre production? Creative Generation - State Schools Onstage (CGEN) is looking for two Event Assistants to join the team in 2024.
The roles include regular weekday and intermittent weekend work running consistently from as early as February 2024 through to the performances on 18, 19 & 20 July 2024. CGEN is Queensland's largest, youth performing arts event staged annually by The Department of Education.
CGEN provides state school students, teachers and school communities the opportunity to be involved in a professionally produced arena spectacle. CGEN will celebrate 20 years in July 2024, with an expectant cast of more than 1,900 students from across Queensland.
Job details Position status Casual
Position type Non Standard Hours
Occupational group Marketing, PR & Communication
Classification OO2
Workplace Location Brisbane Inner City
Job ad reference QLD/CO531768/23T
Closing date 14-Jan-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration
Contact person Nicola Taylor
Contact details (07) 3328 6630
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About the Department of Education:
The Department of Education (DoE) is committed to ensuring Queenslanders have the education and skills they need to contribute to the economic and social development of Queensland. The department delivers world class education services for people at every stage of their personal and professional development. We are also committed to ensuring our education systems are aligned to the state's employment, skills and economic priorities. DoE is a diverse organisation with the largest workforce in the state. We are committed to teaching and learning environments that have at their centre child/student and staff health and safety.
Your Role:
This role's average hours will be approximately 14 hours a week, including some weekend work. Hours during show week 15 July - 20 July 2024 may be up to 60 hours.
As the Event Assistant you will have responsibility for the following:

• Assist in the dissemination of project and event information including music books, teaching and music resources to teachers, parents, students and key stakeholders.
• Establish and maintain professional relationships with the Community Engagement and Events team and contractors to ensure the success of rehearsals.
• Liaise with teachers, parents, students and stakeholders to organise and deliver rehearsals as required. Rehearsals and performances will often be scheduled on weekends and outside of normal working hours.
• Perform any other duties as required by the production team for the successful delivery of CGEN, Fanfare and other events delivered by the Community Engagement and Events Unit.

Responsibilities include:
Event assistants will report directly to the Operations Manager and are responsible for overseeing portions of the event logistics - experience with Microsoft Suite is expected. Areas of support include the management of show week information, category specific support and/or general event operation requirements. We are specifically seeking applicants with a strong knowledge of arts and events, with the capability to read music being favourable.
About You:

• Experience working with students,
• Strong communicator,
• Knowledge and love of the performing arts,
• Ability to adapt to your surroundings and work within a team of diverse and creative people.

Our ideal candidates will have the following skills and experience:

• a current blue card;
• a willingness to obtain first aid training (annual training provided);
• experience in Microsoft Suite;
• driver's license and access to a vehicle (desirable, not mandatory).

How to Apply:

• Applicants are to submit:- a brief resume; contact details for 2 referees (one of whom should be your current supervisor);
• A maximum 1-page written response outlining your skills, knowledge and experience that relates to the role.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
Documents
Before applying for this vacancy please ensure you read the documents below.
Role Description
Information Package for Applicants