Events Lead

• Description
• Role: Events Lead
• Status: Full Time Reports to: Youth Programs Team Lead
• Award: Level 4, Social, Community, Home Care & Disability Services Award 2010
• Location: Minus18 Office at the Victorian Pride Centre, 79-81 Fitzroy St, St Kilda VIC. This role includes Hybrid & Weekend work with some inter state travel arrangements
• Salary: $100,666.49 Full Time Salary Package (Non-PBI Equivalent) + Super - includes:
• Base Pay $91,607.36
• Up to $6,385.95 in tax-savings via our offered charity salary packaging.
• $2,673.18 allowances and cash benefits
• + Super

ABOUT US

Minus18 is Australia’s charity improving the lives of LGBTQIA+ youth. We support LGBTQIA+ young people through events and digital platforms, and provide fee for service LGBTQIA+ inclusion training to schools, businesses and community organisations. Since 2011 over 100,000 young people have engaged in these services across Melbourne, Sydney and Adelaide, and millions more via digital platforms.

ABOUT THIS POSITION

As the Events Lead for Minus18 you will play a pivotal role in leading the planning and delivery of our annual event calendar of life affirming LGBTQIA+ youth events. Minus18 youth events are inclusive spaces with activities, performers, DJs and dance floors for LGBTQIA+ youth aged 12 - 19 years old. These events - which range from small scale digital events, to high-energy events with 750 young people - are currently held online and at venues across Melbourne, Sydney and Adelaide.

With your passion for event management and dedication to promoting inclusivity, you will work with a number of teams at Minus18 to bring these spaces to life, including:

• The Youth Safety Lead to ensure these spaces are safe and accessible for youth.
• The Youth Programs Team Lead to support with volunteers within these events.
• The Marketing Team to promote these spaces.
• The Sponsorship & Partnership Coordinator to maintain sponsors.

You can find out more about our Events by checking out our website

MAJOR RESPONSIBILITIES

EVENT PLANNING & COORDINATION

• Lead the Events team to develop the Annual Events Calendar
• Develop and execute comprehensive event plans, timelines for the delivery of large scale LGBTQIA+ Youth events ensuring alignment with Minus18 strategic goals, funder requirements and participant outcomes.
• Identify and secure suitable event venues, catering services, audio-visual equipment and other necessary resources for successful event execution.
• Coordinate with vendors, suppliers and performers to ensure all event logistics are effectively managed.
• Identify and address potential risks related to event planning & execution, implementing appropriate safety measures and contingency plans.
• Manage event budgets, including tracking expenses, cost negotiation, and ensuring responsible financial management.
• Manage & coordinate event inventory.
• Work with the marketing team to support the development and implementation of effective marketing strategies to promote events and gain sign ups.
• Utilise various communication channels to reach the LGBTQIA+ Youth Community and broader audiences to promote events and create community within participants.
• Ensure event best practices are implemented, maintained and documented in both in person and digital events.
• Provide support to the Sponsorships & Partnerships Coordinator in the coordination of logistics of sponsors within programs.
• Maintain an active ability to manage and resolve program conflicts respectfully and work from a solution-based approach.
• Source and collaborate with diverse speakers and performers to create engaging and impactful events.

EVENT DELIVERY

• Demonstrate a deep understanding of LGBTQIA+ issues, youth-related challenges, and the important of creating safe spaces.
• Implement appropriate measures to address accessibility and accomodation requirements for attendees.
• Collaborate with the Youth Programs Team Lead to ensure that events align with the needs and interests of LGBTQIA+ youth participants.
• Ensure sponsors and funders are effectively supported within events.
• Support in the coordination of a team of volunteers to support in the delivery of events.
• Oversee and coordinate event logistics during events including preparing run sheets, hosting bump in/out and coordination of performers and contractors.
• Work with the Youth Safety Lead to respond to critical incidents at events

EVENT EVALUATION

• Regularly collect feedback from attendees and participants to ensure event delivery is aligned with the needs of LGBTQIA+ Young People.
• Prepare post-event reports, including feedback and outcomes.
• Actively evaluate the success of each event and identify areas for improvement with recommendations.
• Contribute to cross-event knowledge sharing within your team.

KEY SELECTION CRITERIA

The ideal candidate has:

• Relevant qualification in Event Management, Hospitality, Communications or a related field is desirable
• Proven experience in planning and managing large-scale events, particularly in the LGBTQIA+ or youth-focussed sectors
• Strong understanding of LGBTQIA+ issues and familiarity with youth-related challenges
• Exceptional organisation, time management and multitasking skills.
• Excellent interpersonal and communication abilities, with the capacity to engage with diverse stakeholders effectively.
• Ability to work under pressure and meet tight deadlines while maintaining attention to detail
• Demonstrated passion for Minus18's mission to improve the lives of LGBTQIA+ youth

ROLE REQUIREMENTS

• A Victorian drivers license. Regular access to a car is desired but not required.
• A successful Police Background Check and Working With Children Check (WWCC) are required for this role. These can be obtained once an offer of employment is made, and before role commencement.
• Proof of full COVID-19 vaccination status.

HOW TO APPLY

When applying for this position, ensure to send us the following:

• A copy of your CV
• A short pre-recorded video (max 5 min) or a written Cover Letter introducing yourself, and briefly responding to the key selection criteria. You can recorded your video on your phone. Please ensure your video is uploaded to a 3rd party service (such as Youtube, Dropbox, etc) and shared via URL on your CV or within your application.

We’ve provided a significant amount of information about this role to support your application process, and give you a full understanding of what you're applying for. Research shows that men apply to jobs when they meet an average of 60% of the criteria, while other genders (and intersecting identities) tend to only apply when they check every box. If you think you have what it takes but don’t meet every single criteria above, we would still love to hear from you.

Minus18 is committed to promoting and advancing equal opportunity for LGBTQIA+ people, especially LGBTQIA+ people in our strategic priority groups (People of Colour, Aboriginal & Torres Strait Islander people, and people with culturally or linguistically diverse backgrounds). We encourage people in our strategic priority groups to apply, and to let us know if any special assistance is required during the application process (including barriers to recording and uploading your video). Need assistance? JobAccess includes help finding work, changing jobs, accessing DES providers and workplace modifications to help you find / maintain employment. Please email ****@minus18.org.au your questions