Executive Assistant

Myli: My Community Library (Myli) – Executive Assistant

Myli is a not-for-profit and charity organisation delivering specialised library services for our communities. Myli is a leader and is highly regarded across the State in delivering public library services in Victoria.

When you imagine a library, you may be thinking of a traditional place to borrow books, but in the modern world, a library has to be so much more. Imagine a community brought together by learning and discovery. A community inspired to connect around a vibrant hub, built on a vision of inclusivity and resilience. A community that thrives and grows around a centre point of shared experience and knowledge. Such a library can become the beating heart, where healthy communities connect and flourish.

We really do see libraries differently. Myli libraries are not just physical spaces, we put a focus on virtual and flexible services. We cater to the present whilst anticipating the needs and expectations of future generations.

We are driven by our vision to connect and innovate. We know that staying relevant is the only way to engage a community. These needs change over time, and we must have the agility to foresee the future, be ready, and adapt.

Myli stands out from the crowd because we think differently, we have an innovative mindset and bring a contemporary approach to the delivery of library services. We live our values by being brave, building relationships and delivering excellence.

• We bravely anticipate and adapt with the changing needs of our communities.
• We build relationships with our stakeholders, communities and each other.
• We deliver excellence in everything we do.

Myli fosters a culture of leadership, empowerment, innovation, kindness and psychological safety at every level.

The Position:

The Executive Assistant plays a crucial role in supporting our dynamic CEO, Leadership Team, and the broader organisation, ensuring seamless operations and contributing to overall organisational success.

This position requires a proactive and detail-oriented individual who excels in a dynamic work environment, demonstrating the ability to manage a wide array of responsibilities.

This position will require the applicant to:

• Provide comprehensive administrative support to the CEO.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents as required.
• Provide administrative and logistical support to all aspects of corporate governance, including Board papers.
• Provide comprehensive administrative support to the Leadership Team.
• Demonstrate ability to communicate effectively with people from diverse community sectors and backgrounds.
• Have familiarity with office equipment and supplies procurement.
• Have a sound understanding of financial processes, including invoicing, expense reimbursement.
• Ensure discretion in handling confidential information and maintaining a high level of ethical conduct.

An ideal candidate for this position would be someone who possesses:

• Excellent oral and written communication skills.
• Expertise to liaise and actively manage relationships with internal and external stakeholders.
• Possess excellent digital skills and be able to adapt to new systems quickly.
• Excellent listening and effective organisational skills.
• Refined computer skills using Microsoft Office 365 and other programs.
• Analytical and critical thinking skills to address challenges and make well-informed decisions.

Qualifications and Experience:

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Minimum five years' experience in an administrative role.
• Exceptional organisational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in office software and communication tools.
• Highly experienced in being able to to handle confidential information.
• Familiarity with project management tools and methodologies.

This is a Full-Time position; however, candidates interested in Part-Time (0.8) are encouraged to submit their applications.

Remuneration: Band 5 - $73,191.04 - $85,284.16 per annum plus Superannuation

Please visit our website for the full Position Description - www.myli.org.au

If you think you are a good fit for the role, click apply now addressing your covering letter and resume to Manager People and Culture.

Please note, only applications with a cover letter and resume will be accepted

Any enquiries can be emailed to: ***********@myli.org.au

**Myli is committed to the safety and wellbeing of all children and young people. Employment with Myli is subject to a successful Working with Children Check and Police check**