Executive Assistant Medical Services And Safety & Quality

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 5
Remuneration: $73,551.20 - $75,219.35 per annum
Hours Per Week: 38
Requisition ID: REQ474956Where you'll be working
Western Sydney Local Health District (WSLHD) is responsible for providing primary and secondary health care for people living in the Auburn, Blacktown, and The Hills Shire, Holroyd and Parramatta Local Government Areas (LGAs) and tertiary care to residents of the Greater Western Region. We are committed to our vision of 'better health services for the people of western Sydney and beyond' and to the delivery of health care or related services in line with our core values of collaboration, openness, respect and empowerment.Find out what it’s like to work at Blacktown Hospital and why we think you’d love working with us. Some of our staff share their experiences in this short video:Benefits of working for Western Sydney Local Health District

• Paid Allocated Day Off (ADO) every month, in addition to your annual leave (For full time staff)
• Salary Packaging - lowers your taxable income and increases your take-home pay. (Applicable for eligible employees)
• Meal entertainment lowers your taxable income and increases your take-home pay. (Applicable for eligible employees)
• Employee Assistance Program (EAP) professional counselling and coaching service that offers confidential, short-term support for work-related and personal issues, which you and your immediate family can access
• Managers Support - Employee Assistance Program (EAP) professional consultative service for all managers, HR or senior staff that is confidential and unlimited for people management support
• Fitness Passport - permanent employees and their immediate family members can sign-up for this affordable membership which allows access to an extensive range of gyms, pools and fitness services from multiple providers across NSW, (not available for temp employees- remove if position temporary)
• Generous leave conditions in accordance with NSW Health (State) awards
• Recognition of prior relevant service may be considered toward commencing salary
• Leave may be transferrable from other public sector agencies in accordance with leave mobility provisions

What you'll be doing
The Executive Assistant is the key coordinator of administrative services to support the Director Medical and Shared Services And the Director Safety and Quality, in the achievement of organisational objectives.
The Executive Assistant works closely with senior executives, managers and staff within the Blacktown and Mount Druitt Hospitals Executive Unit.
The Executive Assistant provides a range of executive support and administrative services to facilitate the delivery of business operations in a fast paced environment.
The Executive Assistant must work in a flexible manner adapting work practices to suit specific circumstances or situations as they arise.People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit Aboriginal and/or Torres Strait Islander people are encouraged to apply.Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.Selection Criteria * Demonstrated excellent written and verbal communication skills with proven ability to prepare and review complex correspondence within a senior executive environment.

• Demonstrated experience in providing high level administrative assistance and support to a senior executive in a complex and busy environment, supported by a demonstrated capacity to exercise initiative and judgement.
• Demonstrated proficiency in Microsoft Office and use of reporting tools and relevant software including publication applications.
• Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines.
• Demonstrated ability to independently and effectively manage the diary and emails of a busy senior executive and competently make decisions and progress issues on their behalf.
• Demonstrated ability to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
• Demonstrated ability to work independently as well as conscientiously working to team goals and values.
• Excellent interpersonal skills and ability to exercise sound judgement in challenging or difficult situations.

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For role related queries or questions contact Emma Koster on or 0418 452 386Applications Close: 16th April 2024