Executive Assistant To Director - Real Estate Industry

This multiple award-winning REAL ESTATE agency prides itself on a reputation for an honest, respectful, supportive, and energetic culture. As one of Melbourne's leading agencies, this employer offers a dynamic, fast-paced and customer-centric environment for a motivated, enthusiastic and proactive Executive Assistant.About the positionAs a key enabler for your Director's success, you'll thrive in this busy, professional and high-performing environment. Offering endless opportunities to showcase your proactive nature, attention to detail and problem-solving abilities, you'll enjoy getting ahead of your leader's needs and keeping operations running smoothly.As a natural people-person, your relationship skills and ability to motivate others will be appreciated in this role, allowing you to build rapport and get things done. As someone who understands the value of reputation, you plan ahead, take action, and know when to ask for help in order to meet our clients' expectations.Perfectly suited for an established Executive Assistant, or an experienced Team Assistant looking to step up into a new challenge, this role promises an exciting and driven environment.Position responsibilitiescoordinating inbound and outbound correspondence in a professional and timely manner, including answering Director's phone when requiredproviding quality and timely administrative supportmaintaining notes and action registers from meetings and conversations for follow uppreparing a comparative market analysis, submissions, reports, and pre-list kits on a daily basisassisting with open homes, final inspections, photo shoots, and settlement day keys and gift exchanges as neededliaising with external vendors such as photographers, videographers, printers, stylists, conveyancers and trades where requiredpreparing auction scripts, auction day packs and open home boxestracking and reporting on data for sales and listingsmaintaining accuracy of listings and related sales documentationcommunicating with vendors on offers, price changes, open days and referralsmaintaining communication with buyers on new listings, open houses, auctions, and offersdelegating tasks to Virtual Assistant, Campaign Manager, Team Manager or Sales Administrator where neededrunning weekly team meetings, and daily huddles to maintain accountabilities and task trackingassisting with social media tasksfinding opportunities for community engagement through sponsorship and charity auctionsarranging catering for meetings, auction days, or for your leader, as requiredmaintaining and sourcing office supplies and team needsQualities you'll need to succeeddedication to discretion and maintaining confidentialitycustomer-focused with a commitment to excellence in representing your leadera highly professional presentationdeep commitment to accuracy and attention to detail, while working at pacesuperior ability to anticipate needs and make proactive decisionsthe ability to work effectively both autonomously and as part of a teamoutstanding written and verbal communication skillshighly developed organisational skills and self-motivated mindsetskilled in developing collaborative and influential relationships with internal and external stakeholdersstrong work ethic, with the capacity to cope with working flexible hours to cater for some weekend workoutstanding personal presentatiomability to work within a fast paced environment a mustPreferred skills and experienceminimum 3 years' experience supporting executivesprior experience in administrative function onlystrong proficiency in Microsoft OfficeREAL ESTATE INDUSTRY not essential however working within professional services and or property/customer centric environments highly regarded​Benefits

• supportive executive who cares about his team
• high performing environment
• positive culture
• Award winning agency
• work close to home - south eastern suburbs
• salary to $100K package negotiable
• immediate start offered
• additional incentives based on performance

PLEASE NOTE: CV & COVERLETTER OUTLINING YOUR EXPERIENCE AND SUITABILITY FOR THE ROLE WILL ONLY BE ACCEPTED - PLEASE PROVIDE IN WORD FORMAT ONLY - EMAIL TO INFO@ALTITUDE-EA.COM.AUShare this jobSign up for job alertsIf you are a human, ignore this fieldCreate alertYou agree to ourLatest JobsWe're specialists in recruiting executive and personal assistants. We have the experience, industry knowledge and relationships to expertly match candidates with clients. Get in touch today.