Executive Assistant to the Chief Financial Officer

Ready to say, “Hello” to a new career? 

Helloworld Travel currently employs people across Australia, New Zealand, Fiji and Greece. Through this talented group of people, the company supports an extensive network of travel agencies.

Working at Helloworld Travel is dynamic, fast-paced and rewarding. Whether you work in retail, wholesale, shared services, tour operations, logistics, our DMC brands, or air tickets consolidation, you will be supporting a business whose goal is to make sure our customer’s travel journeys are memorable. 

A day in the life (how will the role create value)

Helloworld Travel Limited is looking for an individual who will compliment and strengthen our team. As an Executive Assistant to the ChiefFinancial Officer (CFO), you are a highly organised and adaptable professional. Your ability to manage schedules, prioritise conflicting tasks and maintain relationships with stakeholders is key in ensuring an efficient operating environment. You thrive in Microsoft Office Suite products and professional communication, both written and verbal with great attention to detail. You have exceptional organisational skills and have a ‘can do’ attitude in achieving high performance goals and deadlines.                               

You will be responsible for 

• Diary management including efficient scheduling of meetings, appointments, and events.
• Maintain an accurate and detailed calendar for the CFO, manage and log incoming scheduling requests and meetings, reschedule meetings upon request, proactively communicate changes and respond to scheduling conflicts. 
• Coordinate travel, including travel itineraries, flight bookings, hotel accommodation, ground transportation and potential visa arrangements.
• Oversee the creation of briefing documents, including talking points, presentations, meetings, communication and follow up with input across teams as required.
• Greeting guests, providing a hospitable service, and ensuring meeting rooms are set up correctly.
• Be responsible for invoicing, raising purchase orders, card purchases, monthly bank statements, reconciliation, tracking expenditure, staff expense forms and reporting.
• Organise internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas and taking meeting minutes.
• Managing, drafting, editing, proof reading and handling all communication and correspondence for the CFO.

About you:

To be successful in the role, you need the following:

• Advanced proficiency using Microsoft Office Suite (Outlook, Word, Excel, Powerpoint)
• Previous experience as a C Suite Executive Assistant
• Exceptional written and verbal communication skills and ability to build rapport with all key stakeholders at all levels.
• Ability to work in a busy, fast-paced environment, achieving high performance goals.
• Exceptional planning and organisation skills
• Strong attention to detail
• Ability to prioritise and stay ahead of deadlines with great time management skills.

Why Choose Us? 

Benefits

• Staff discounts on travel
• Opportunities for discounted family travel
• Regular Staff and Industry Events
• Career progression and support
• Onsite unsupervised gym facilities 
• Access to Employee Assistance Program
• Discounted Health Insurance 
• Onsite stocked kitchen facilities

Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide great experiences every day. We’ll do it with the utmost integrity and in an environment where everyone is seen, heard and feels like they belong. 

How to Apply?

Are you ready to embark on an exciting career journey in the world of travel? Look no further than Helloworld, the organisation that’s shaping the future of the travel industry. We are on a mission to redefine travel experiences, and we need passionate individuals like you to join our dynamic team.

Click ‘Apply’ to submit your Resume 

Offer of employment is conditioned upon eligibility to work in Australia and a, successful completion of a police check..

Only successful candidates will be contacted.  No agencies.

Join the Helloworld Family: Where Dreams Take Flight

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• Which of the following Microsoft Office products are you experienced with?
• What’s your expected annual base salary?
• How many years’ experience do you have as an Executive Assistant?