Executive Correspondence Coordinator - Office Of The Adg, Human Resources

An exciting temporary opportunity exists for an Executive Correspondence Officer within the Office of the Assistant Directors-General and Chief HR Officer, Human Resources Branch, Department of Education. Are you a skilled communicator with a passion for precision in written correspondence? We’re seeking an Executive Correspondence Officer to join our team for a temporary full-time position, for a period of 6 months unless otherwise determined. If you’re ready to make an impact through your words and support our executive team in maintaining strong relationships with our stakeholders, apply now!

About Us:

The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

About the Role:

As Executive Correspondence Officer you will work closely with the Senior Correspondence Officer and the broader Office of the Assistant Directors-General and Chief HR Officer team to coordinate the management of Executive Correspondence in a high volume, fast paced and supportive environment.

You will have a demonstrated strong ability to liaise with key stakeholders in the effective management of Executive Correspondence and in contributing towards the improvement of policies, procedures, systems and standards to enhance the correspondence functions of the branch.

This in a unique opportunity to contribute to the Human Resources Branch, who provides services, programs and expert advice for employees, schools and organisational units. We deliver on the department's commitment to developing and maintaining an empowered and effective workforce.

Responsibilities include, but not limited to;

• Assist with the development and improvement of policies, procedures, systems and standards to enhance the correspondence functions of the branch.
• Coordinate responses to incoming Ministerial, Director-General and Assistant Director-General correspondence and requests for briefs in consultation with the Ministerial and Executive Services Unit and senior staff of People Branch.
• Effectively manage workflow systems and processes across the branch, negotiating deadlines and timeframes and liaise with staff to ensure deadlines are met.
• Search electronic and paper records for information and documents required by clients and ensure that requests are processed promptly.

Please refer to the attached role description for any mandatory requirements for this position. 

How to Apply:

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )