Executive Officer & Admin Officer

Please be advised that scheduled maintenance is to be undertaken on Saturday 23rd March 2024 from 5 AM to 8 AM (AWST) and the system will be unavailable during this window.Convenience Buttons:Executive Officer & Admin OfficerSalary: Level 2 & 4, $70,432 - $92,057 pa, Public Sector CSA Agreement 2022
Location: Perth Metropolitan Area
Closing Date: 2024-04-04 4:00 PM (YYYY-MM-DD)Pillar/directorate:Sustainability and BiosecurityBranch:Office of the Deputy Director General S&BTenure:Permanent - Part Time, Permanent - Full Time, Fixed Term - Part Time, Fixed Term - Full TimePosition Number:Pool Ref AV8684Attachments:-
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-The Department of Primary Industries and Regional Development (DPIRD) leads the sustainable development of Western Australia’s regions and agriculture, aquaculture, food and fisheries sectors. In everything we do, we take an approach to protect, grow and innovate WA’s economy, community and environment.About the opportunitiesExecutive OfficerWe’re looking for motivated Executive Officers to provide high level executive, secretarial and administrative support for senior executives. We currently have TWO permanent, full time positions available for immediate filling – one supporting the Deputy Director General Sustainability and Biosecurity, the other supporting the Executive Director Biosecurity.As an experienced Executive Officer with strong customer service skills, you will be able to provide:

• extensive diary and inbox management and meeting coordination
• effectual liaison and coordination of information across multiple stakeholders, including other government agencies, the private sector and ministerial offices
• drafting of correspondences and preparation of presentations and reports
• well-organised administrative support for the smooth running executive office of a Deputy Director General or Executive Director.

You’ll have a can-do attitude who thrives in a fast-paced environment and can confidently manage multiple competing priorities. You’ll have the ability to work independently with a solutions focus to achieve outcomes within required deadlines, all the while anticipating what will happen next. With excellent communication skills, you value building and maintaining effective relationships with stakeholders, and being an integral team member who is reliable, supportive and organised.Administration OfficerOur Administrative Officers provide responsive and customer-focussed administration support services to internal and external stakeholders. We currently have ONE (1) permanent, full time position available for immediate filling.The position supports the Director Invasive Species and Environment Biosecurity and business area by providing quality administrative support. Your main responsibilities will include, but are not limited to, diary management, meeting and travel coordination, receiving and processing licence applications (including payment transactions), processing of accounts payables and receivables and ensuring the efficient operation of office systems and equipment.We’re looking for someone with:

• Excellent organisational and time-management skills. The successful candidate must be able to balance competing priorities while actioning matters in a timely and accurate manner.
• Demonstrated ability to work cooperatively and effectively within a team and with other business areas and stakeholders.
• Self-motivation and enthusiasm, who can work unsupervised, tackle challenges and find solutions.

For further information about these roles, please see the attached JDFs.Equity and DiversityAt DPIRD, we are committed to creating a diverse and inclusive workforce and are an equal opportunity employer. We value and strongly encourage people with disabilities, Aboriginal and Torres Strait Islander people, young people, women and people from culturally and linguistically diverse backgrounds to apply for positions within our agency.How to ApplyClick the Apply button and attach the following to your application:

• A comprehensive CV that highlights your skills, experience and achievements, including details of two (2) referees.
• A cover letter of no more than two (2) pages in length demonstrating how your skills, knowledge and experience relate to the following Work Related Requirements:

• Role Specific: 1
• Core Capabilities: 2, 4 and 5
• As there are multiple levels being advertised, please clearly identify which level/s you are applying for in the online application form. You may apply for multiple levels in the same application.

It is recommended that you consider all information contained in the advertisement and any other related information. All Work-Related Requirements will be assessed at some stage during the selection process.Need further information?For a confidential conversation about the role/s, please contact:| Manager Office of the Deputy Director General, on 0436 806 381 during office hours (Executive Officer)| Director Invasive Species & Environment Biosecurity on 0409 570 235 during office hours (Administration Officer)If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056 in first instance. For further information about the recruitment process please contact our Employment team on (08) 6552 1943.Am I eligible to apply?To be eligible for a permanent appointment to the Western Australian public sector you must be an Australian citizen or have permanent residency status in Australia. To be eligible for a fixed term or a casual appointment you must have documentary evidence of your entitlement to live and work in Australia for the period as part of your application.You will be required to provide a current National Police Certificate (police clearance) before commencing employment. If not currently held, this must be acquired prior to appointment at applicant’s expense.This pool will be valid for a period of twelve (12) months following finalisation of the process and may be used to fill other same/similar permanent and fixed term, full-time and part-time vacancies with the possibility of extension or permanency at locations listed in this advert. Please note, being appointed to the pool does not guarantee you a placement to a position.The recruitment process may include online written assessments, psychometric, cognitive or other testing, job-related tasks, video or live stream interviews, documentation and reference checks or other assessment methodologies as required. We reserve the right to supplement the field of applicants via an executive search if required.Please ensure you have plenty of time to submit your application to allow for unanticipated problems, as late and proforma applications will not be accepted. (Please note: Online lodgement is system generated. Any submissions on or after 4:00pm will not be accepted)