Executive Services Officer - Wellington Point State High School

A vacancy exists at Wellington Point State High School for an Executive Services Officer to work with our Principal and Leadership Team. The main focus for this position will be to provide a comprehensive range of executive and administrative support to the Principal and to work with the Leadership Team with Tracking Meetings. At these meetings you will be looking at four main areas - Academic, Attendance, Behaviour and Support/Welfare for each year level. This position is offered on a permanent part-time basis (0.8FTE and 50 hours per fortnight).

About us:

Wellington Point State High School is located in the Redlands area we believe in optimising wellbeing and learning, whilst driving the constant pursuit of academic excellence. Our school motto to Aim High which compels all staff and students to do their best in all school endeavours.

Your role:

As the Executive Services Officer, you will:

• Contribute to the effective and efficient management and administration of the school by providing a high level of confidential administrative and executive support to the Principal.
• Work with the Leadership Team with Tracking Meetings. At these meetings you will be looking at four main areas - Academic, Attendance, Behaviour and Support/Welfare for each year level.

Responsibilities include:

• Organise the Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school/college and the Department.
• Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
• Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation.
• Maintain effective time management practices for the Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls.
• Monitor progress and report to the Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
• Provide executive support for meetings chaired by the Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
• Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
• Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation and exercising assigned financial, purchasing and administrative authorities.
• Receive visitors and delegations to the Principal.

Please refer to the attached role description for any mandatory requirements for this position. 

To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) 
• Attach a 2-page written statement in response to the attached role description. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )