Executive/Personal Assistant To Executive Director

EA/PA to Executive Director 

Part-time  - up to 4 days per week ( Potential for conversion to Full time)

Charles Parsons Group

Sydney  -  Close to Central Station

About Us

The Charles Parsons Group is a privately owned family business established in 1915 with a proud heritage and diverse expertise in Textiles, Schoolwear and Camping Equipment.  Visit our website for more information on our various businesses and brands www.charlesparsons.com.

About the role

Our Executive Director and Chairman of the Board are currently seeking a highly skilled, dynamic and resourceful Executive / Personal Assistant to provide effective and efficient administrative and co-ordination support to them both. You will assist with inbox and diary management, travel coordination, preparation and editing of reports, along with collating and formatting presentations.   Your proactive approach in understanding and anticipating needs, will ensure your success as you remain highly focused and organised.

Key Responsibilities include:

• Exercise sound judgment and a high level of discretion at all times.
• Take a resourceful and pragmatic approach to problem solving
• Manage the Executive Director’s & Chairman of the Board’s schedule, appointments, and travel arrangements with a keen eye for detail and discretion.
• Diary & Email management as required, screening of calls and correspondence to both individuals, ensuring all records and files are maintained and accurate.
• Prepare/ review correspondence, reports, and presentations on behalf of the Executive Director & Chairman of the Board when required.
• Assist with the greeting of visitors and guests, Coordinating building and facility maintenance for our Cleveland St Office
• Support HR with updating organisational charts, the placement of advertisements and candidate screening 
• Other general EA duties

The ideal candidate will be/have:

• Minimum of 10 years of relevant experience and proven track record in executive support roles. 
• A tertiary qualification is preferred 
• Exceptional organisational abilities to manage complex schedules, travel logistics, and information flow.
• Ability to thrive in a fast-paced environment, adapting to changing priorities and situations.
• Excellent written and verbal communication skills to interact effectively with internal and external stakeholders.
• High level of discretion and professionalism when handling confidential information.
• Keen eye for detail.

Why work for us?

In return you can expect to work in an exciting environment with colleagues who are passionate about the industry they serve, a competitive remuneration, be part of a high performing team with opportunities for growth and a very inclusive culture.

To apply

Applications for this career opportunity are invited from Australian Citizens or residents with the right to work in Australia by clicking “APPLY” Please attach a copy of your resume together with a cover letter outlining your key skills and experience.