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SalaryJoin our energetic team at Flawless Glass, a leading player in the glazing industry dedicated to delivering high-quality projects across QLD/NSW. We pride ourselves on exceptional customer service, professionalism, and a commitment to quality. As we continue to expand, we are seeking an experienced Personal Assistant to join our team and contribute to our continued success.
About the role
We are seeking an experienced Personal Assistant who preferably has exposure to the construction industry. The ideal candidate will be highly organised, detail orientated, and possess excellent communication skills. The role requires the candidate to become familiar with the business workflow, performing liaison, coordination and organisational tasks in support of the management team. Advanced level of proficiency with computer software programs, preparation of material/documents with highly accurate data entry expertise, organisational adeptness and the ability to prioritise jobs.
Responsibilities
- Manage and coordinate administrative tasks including document management, filing and data entry, maintaining confidential files and documents.
- Maintaining appointment diaries and making travel arrangements.
- Assist with the preparation and distribution of project documentation, including quotes, contracts, and reports.
- Assist with scheduling meetings, appointments, and project milestones.
- Liaise with internal teams, subcontractors, suppliers, and clients including screening telephone calls and answering inquiries to ensure smooth communication and collaboration.
- Monitor and maintain office supplies and equipment inventory.
- Assist with payroll processing, expense reporting, and other financial administrative tasks.
- Support management with secretarial work related to project planning and execution.
About you
- AQF Diploma or above in Business Administration.
- Proven minimum of three years’ experience as a Personal Assistant, preferably within the construction industry.
- Proficiency in Microsoft Office Suite, Xero, and other relevant software.
- Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in all work.
- Ability to work independently and collaboratively within a team.
Join Us
If you are a dedicated and experienced Personal Assistant looking to join a small but passionate team, we want to hear from you! Please submit your resume and cover letter outlining your qualifications and relevant experience to:
Haylei Kidd: ******@flawlessglassaluminium.com
