Finance and Facilities Officer (355099)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available.

Duties

• Support the Business Services Manager in all aspects of the Tribunal’s financial management, processing and reporting including:
  • processing of financial transactions, including accounts payable and receivable;
  • purchasing of supplies;
  • reconciliation of financial documents, in line with relevant policies and procedures; and
  • undertaking research and analysis to inform budgeting and purchasing activities.
• Assist by provision of high level administrative support through processing applications and materials related to proceedings;
• Act as the first point of contact for the Tribunal on telephone calls and in person, along with providing advice in accordance with relevant legislation and procedural guidelines as necessary.
• Liaise with varying stakeholders to ensure information is provided and received in compliance with legislative requirements.
• Ensure the Tribunal’s building management and security systems and associated services are operational and maintained to the required standard.
• Provide support for the operation of audio-visual, website, case management system and other technologies used in Tribunal including:
  • resolving minor technical issues;
  • updating or maintaining website content;
  • providing training and information to technology users; and
  • coordinating support from departmental support services and external service providers.
• Assist with the management of information for the Tribunal, in particular, overseeing and maintaining the physical filing, information management and case management systems of the Tribunal.
• The successful applicant can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Download the Statement of Duties and any Associated Documents

Statement of Duties (355099) Finance and Facilities Officer.docx

Statement of Duties (355099) Finance and Facilities Officer.pdf

About the Department of Justice (Tasmanian Civil and Administrative Tribunal).DOCX

About the Department of Justice (Tasmanian Civil and Administrative Tribunal).pdf

Information for Applicants (DOJ) Short Form Application.docx

Information for Applicants (DOJ) Short Form Application.pdf

FAQs Short Form Application.docx

FAQs Short Form Application.pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435.

For more information

Melinda Kitto
Business Service Manager
Melinda.Kitto@tascat.tas.gov.au
Phone: (03) 6165 4761

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7603