AddressThe Role
Force Integration Division (FID) is seeking an Administration Officer (AO) to support and manage the office for the Director General (DG), Executive Officer (XO) and broader Branch.
You will be responsible for timely and efficient administration, while exercising a high degree of communication, discretion and confidentiality.
Duties are:
- Manage document workflow, Branch inbox, DG diary, coordinate information and draft correspondence;
- Organise and manage meetings and forums, including liaison with stakeholders and other government agencies;
- Work with Divisional Business Team to manage correspondence within expected deadlines;
- Act as the Branch Unit Security Officer (USO);
- Work with Division and Branch EAs to develop and streamline process to improve efficiency and outcomes;
- Support procurement activities and financial management;
- Manage record keeping in accordance with departmental policy;
- Coordinate and track tasks, correspondence and Parliamentary briefings,
- Manage the Branch leave calendar, org chart, phone list
About our Team
FID is responsible for managing the program framework for Defence. Our Branch works in a technically complex and challenging environment with members from the Australian Public Service, Australian Defence Force, other government agencies and industry. The capabilities supported in the Branch are critical to the national defence effort. Elements of our team operate in a highly secure environment, and all elements are crucial to achieving Defence's primary mission.
Members of FID have the opportunity to implement workplace arrangements to balance career goals with their commitments and interests. We prioritise professional development and work with team members to support the achievement of their career objectives. We have the privilege to support niche capabilities critical to Australia's national security, and see the benefits our work provides to our stakeholders. FID offers unique training and development opportunities to support a career in service management.
Our Ideal Candidate
Our ideal candidate must be a team player with strong communication and stakeholder engagement skills who can work collaboratively in a small team and understands the sensitive nature of the teams work. We are looking for someone who is a self-starter and can demonstrate experience in driving successful outcomes in a dynamic and busy environment. You must be reliable, have a keen eye for detail, and possess a high level of comprehension and communication skills and an ability to prioritise to deliver assigned tasks on time.
