General Administration Officer

Tarneit P-9 College is situated in the western suburbs of Melbourne in Wyndham. The College was established in 2013, commencing with an enrolment of 331 students and growing to 2376 students in 2023 slightly up on 2022 enrolments. In the past year, four new primary schools opened in the area that changed the college's designated enrolment boundary resulting in the number of foundation enrolments stabilising, however the number of students in Year 7 has increased significantly.  We anticipate that this will be the trend for another 2-3 years, after which the establishment of new secondary schools in the area will enable our numbers across the school to stabilise.

The College¿s vision is to provide a quality education which enables all students to progress by more than one year across all academic measures. We are committed to achieving continuous improvement of learning outcomes for all students and we are establishing a reputation for high academic achievement. The College also values its motto `Scientia Lumen Vitae¿ which means `knowledge is the light of life¿. The College strives for the highest standards in English and Mathematics and compliments this with quality programs in Science, The Arts, Physical Education and French. 

At Tarneit P-9 College the following values underpin the actions of our whole community:

¿            We value our learning.
¿            We are an inclusive school community.
¿            We are proud of ourselves, each other, and the school.
¿            We act and are responsible. 

The Tarneit community comprised of diverse family backgrounds, with 50% of the students coming from language backgrounds other than English. India, New Zealand, and Africa are the dominant regions of parents¿ birth. In addition, 1.24% of students are Aboriginal or Torres Strait Islander. The Student Family Occupation and Education Index of 0.3573 indicates our community comes from low to mid socio-economic backgrounds.  Approximately 3% of students are identified as having a disability and/or impairment and 1.33% are from refugee backgrounds. In 2023, the College had 180 teaching staff with a full-time equivalent of 156.5 and 61 non-teaching staff with a full-time equivalent of 47.7.  This includes primary classroom and subject teachers, intervention teachers, secondary specialised subject teachers, administration support, classroom educational support, technical support, Leading Teachers/Learning Specialists, 9 Assistant Principals, and a principal. 

Tarneit P-9 College provides a comprehensive curriculum for students from years Prep to 9. We are focused on delivering a curriculum that promotes and develops high level literacy and numeracy skills, along with higher order thinking skills. The College is forming strong partnerships with the local kindergartens and Tarneit Senior College to support student transition from K-12. As students¿ progress through school, the curriculum design allows for a variety of subjects to be offered, ensuring that students have opportunities to pursue their own pathway.

The College recognises the importance of the home/school relationships and encourages parent participation at a range of different levels.  In partnership with parents and the community, staff members establish high expectations for all students as the standard and provide a safe, supportive environment where students can become productive, knowledgeable, and responsible citizens. 

The College has developed a Student Learning and Welfare support team, comprising of Psychologists, a Student Welfare Officer, Speech Pathologist and Assistant Principals. The College also works closely with the Wyndham Student Support Services and local organisations to provide a range of supports and interventions for students and their families. The School Wide Positive Behaviour initiative underpins Tarneit P-9 College¿s approach to wellbeing. The school community has a strong focus on explicitly teaching students the expected behaviours and attitudes aligned with the College values.

The rapid growth of the school community has seen a quick expansion of facilities. The College has a state of the art, two storey building for our secondary students, including specialist spaces for science, the arts, technology and STEM. We also have a large senior library, double basketball court and synthetic soccer/rugby field. The College has also prioritised the development of our grounds, including a fence around the perimeter, grassed play areas, artificial turf areas, playgrounds and a range of shading and seating. The College also integrates the latest technology as a tool to support learning. Interactive whiteboards are installed throughout the main building and LCD screens throughout the other learning spaces. Students in Year 3 to 9 participate in a one-to-one device program and all learning spaces have access to wireless connectivity.

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Support with Primary attendance data including reports, data entry, etc, 
• Assistance with enrolments including but not limited to entering enrolments, transition assistance, student exits.
• Develop and implement strategies to ensure effective administration procedures
• Supports the first aid facilities and assists in delivering first aid to students

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx