Hr And Administration Officer

HR AND ADMINISTRATION OFFICER 

State Bank of India, Australia

Role: HR and Administration Officer

• 12-month Fixed term full time contract - Maternity Leave Cover
• 38 hours per week - Onsite
• Sydney, close to Wynyard railway station
• $ 64,500-$73,000 + superannuation
• Team: Human Resource & Administration 
• Department: Operations
• Reports To: Manager Human Resources
   

About SBIA Australia:

State Bank of India (SBI), with a storied history dating back over 200 years to the founding of the Bank of Calcutta in 1806, stands today as a multinational, public sector banking and financial services powerhouse. Supporting India's massive US$3.4 trillion economy, SBI serves an extensive customer base of over 460 million globally. As a Fortune 500 member and India's largest commercial bank in terms of assets, deposits, branches, and workforce, SBI is predominantly owned by the Government of India. Its vast network encompasses more than 22,000 branches, including operations in over 30 countries across continents, and features over 65,000 ATMs. SBI offers a comprehensive array of financial services, including banking, leasing, securities, and credit-related businesses, tailored to a diverse clientele including non-resident Indians (NRIs). SBI Australia (SBIA), a key overseas operation established in 1998, plays a pivotal role in bolstering India-Australia trade relations, offering trade finance products and aiding Indian corporates in integrating with the Australian economy.
 

Key Responsibilities:

1. Payroll Processing 

• Perform accurate and efficient payroll processing for all staff, ensuring timely payments and compliance with relevant regulations.
• Maintain up-to-date employee payroll records, including leave entitlements, deductions, and benefits.

1. Office Administration

• Manage the smooth running of the office.
• Handle daily tasks such as correspondence (emails and phone calls).
• Maintain office supplies.
• Coordinate logistics for meetings, conferences, and staff travel.
• Organize and maintain filing systems, both physical and electronic.
• Act as a liaison with building management for maintenance requests.
• Coordinate arrangements for visiting guests.
• Manage office supplies, stamps, ID cards and kitchen supplies.
• Organize social events to create a positive work environment. (staff event management e.g. Christmas party)

1. Vendor Management

• Identify, evaluate, and select qualified vendors for goods and services.
• Negotiate contracts and manage vendor relationships.
• Ensure adherence to agreed-upon terms with vendors.
• Track vendor performance to meet quality, delivery, and cost expectations.

1. Workplace Health and Safety (WHS) Representative:

• Act as the Work Health and Safety (WHS) representative for the office.
• Ensure compliance with WHS regulations and company policies.
• Conduct regular safety audits and risk assessments.
• Organize and facilitate WHS training sessions for employees.
• Investigate and report any workplace incidents or accidents.
• Show willingness to pursue a Certificate as Work Health and Safety Representative.
• Act as the corporate representative on the WHS Committee, assisting in maintaining a safe and healthy workplace in compliance with relevant legislation and regulations.

1. Travel Management

• Organize and optimize travel arrangements for employees.
• Prioritize cost-effectiveness and ensure a smooth travel experience.
• Manage travel budgets and ensure compliance with company policies.

1. Expats Onboarding

• Provide comprehensive onboarding support for new Expats from India.
• Arrange logistics for their initial 1-2 weeks, including accommodation.
• Facilitate a smooth transition into the company culture and operations.

1. Other Duties

• Perform office management tasks for the Melbourn office, including maintaining stationery and kitchen supplies, and managing staff events.
• Undertake other tasks and roles as directed by the reporting Manager.

1. Risk and Compliance

• Handle daily risk management tasks, follow senior management's controls and maintain a risk register, and perform regular risk analysis and stress tests.
• Document and report risks and mitigation actions, record issues and incidents promptly in the ANSARADA GRC tool, and conduct root cause analysis to implement solutions for issues.
• Assess and document the adequacy of processes and controls in the GRC tool and complete all required risk management training on time.
• Be mindful of reputational risks, report any concerns promptly, and support a positive risk culture in line with SBIA values.

Qualifications:

• Minimum 3 to 5 year of experience in a similar HR & administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Strong understanding of HR practices, Labor laws, and payroll regulations.
• Bachelor’s degree in human resources, Business Administration, or a related field. Certification in payroll processing and WHS is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy are essential.

The job will be full-time, with hours to be worked between 9.00am and 5.30pm Monday to Friday