AddressOrganisational Environment
The Department of Education leads the delivery of education and development services to children, young people and adults both directly through government schools and indirectly through the regulation and funding of early childhood services, non-government schools and training programs.
Schools Human Resources Division (SHRD) provides school workforce supply and demand strategies and initiatives, supports the attraction and retention of teachers in Victorian government schools, provides high quality school HR and recruitment services, and provides policy and employee relations advice. Schools Human Resource Division:
¿ supports the Schools workforce and provides consultancy services and client support in the areas of payroll and staff administration, recruitment and HR data analysis and reporting
¿ provides HR services of recruitment, payroll and reporting support to external clients.
The following requirements are unique to roles within Schools HR Services Branch:
¿ knowledge of and adherence to the department zero tolerance approach to fraudulent and corrupt conduct as it may relate to human resource policies and practices, including personal vigilance and prompt escalation of issues that may require attention and/or follow up
¿ knowledge of and adherence to the department Information Privacy policy as it relates to human resource policies and practices including prompt escalation of issues that may require action
¿ it is expected that SHRD staff actively seek opportunities for professional learning and development and that they incorporate these learnings into their daily work as a way of optimising performance and motivating others.
Criteria 1 : 'Public Sector Values' as detailed in DE Values section
Criteria 2 : 'Specialist Expertise for Human Resources' as detailed in the Required Capabilities section
Criteria 3 : 'Problem Solving' as detailed in the Required Capabilities section
Criteria 4 : 'Customer Focus' as detailed in the Required Capabilities section
Criteria 5 : 'Teamwork' as detailed in the Required Capabilities section
The Schools HR Services unit supports the Department of Education's teaching services workforce in government schools and non-school locations in the areas of Payroll, HR advisory and HR systems.
The role is based in our Melbourne CBD office.
To be successful in this role, you will be solution and client focused and can be relied on your problem-solving skills, influence and negotiating skills.
Your capacity to establish and maintain productive relationships within the department will be vital.
The role will support a team and your client cohort in the delivery of a range of HR operational function.
If you have a strong attention to detail, positive and motivated to learn and be a part of a fast-paced environment and have some payroll experience, we would love to hear from you.
How to apply:
Apply before the advertised closing date.
All applications should include:
¿ a resume; and
¿ a cover letter which addresses the key selection criteria (within two pages)
Key Accountabilities
HR support services and advice:
¿ As part of a small team of Consultants, ensure that high-quality HR operational advice and support is delivered to schools and regional workforces in a timely manner
¿ As part of an expert team, develop skills and disseminate knowledge on a particular payroll administration subject matter
¿ Undertake research/investigation to respond to HR related enquiries
¿ Participate and actively contribute to a range of HR project deliverables aimed at maintaining the integrity of a large payroll system and improving the overall quality of service delivery to schools and regions
¿ Support the team in planning and organising a range of HR and administrative activities including induction of new staff.
Payroll administration
¿ Take a lead in resolving complex payroll issues
¿ Verify and quality assure core payroll data. HR policy, agreement and strategy implementation
¿ Assist in the implementation of complex HR system and process changes
¿ Provide information and advice to managers and staff on changes to relevant HR policies/guidelines and practices.
Knowledge & Skills Specialist Expertise for 'Human Resources'
¿ Knowledge of contemporary HR theory and practice. Interpersonal Skills
¿ Expresses own views in a constructive and diplomatic way
¿ Reflects on how own emotions impact on others
¿ Sees things from others' point of view and confirms understanding.
Problem Solving
¿ Analyses issues from different perspectives and draws sound inferences from information available
¿ Identifies and proposes workable solutions to problems
¿ Investigates and probes for the facts
¿ Liaises with stakeholders
¿ Seeks all relevant information for problem-solving
Personal Qualities Customer Focus
¿ Actively seeks to meet customer needs
¿ Committed to delivering high quality outcomes for clients
¿ Listens to customers
¿ Seeks ways to improve services.
Integrity
¿ Committed to the public interest
¿ Inspires trust by treating all fairly
¿ Operates in a manner that is consistent with the organisation¿s code of conduct.
Teamwork
¿ Accommodates and works well with the different working styles of others
¿ Collaborates and shares information
¿ Cooperates and works well with others in the pursuit of team goals
¿ Encourages resolution of conflict within group
¿ Shows consideration, concern and respect for others' feelings and ideas
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
This position is located at 35 Collins Street Melbourne
There is an additional attendance requirement of 30 days per year
Hybrid working conditions are available for this position
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
